Executive Assistant

Location: Downtown Toronto, ON (Fully On-site)
Hours: Monday to Friday, 9:00 AM – 5:00 PM
Pay Rate: $47.00/hour
Duration: 11-week contract
Language: Strong written and spoken English communication required

About the Opportunity

Our client is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Financial Officer and broader Finance and Corporate Services team.

This is a highly visible role suited to a polished and experienced executive support professional who is comfortable managing complex priorities, confidential information, senior-level communications, and multiple competing deadlines. You’ll work closely with the CFO while also providing coordination and administrative support across the department and assisting with additional projects and priorities as required.

What’s in It for You

You’ll have the opportunity to work closely with senior leadership while gaining exposure to financial, corporate, audit, risk, and operational initiatives.

This is an excellent opportunity for a seasoned Executive Assistant who enjoys taking ownership, anticipating executive needs, and playing an important role in keeping a busy leadership function organized and moving forward.

Your Responsibilities

• You’ll provide high-level executive and administrative support to the CFO while supporting the broader Finance and Corporate Services team

• You’ll manage a complex executive calendar, coordinate schedules, organize meetings, and proactively identify competing priorities

• You’ll monitor key deliverables, deadlines, projects, and action items while ensuring appropriate follow-up

• You’ll prepare, edit, and proofread correspondence, reports, presentations, agendas, meeting materials, and other executive documentation

• You’ll coordinate executive meetings, prepare and distribute agendas, take accurate minutes, and track follow-up items

• You’ll receive, prioritize, and respond to incoming communications on behalf of the CFO while exercising sound judgment and discretion

• You’ll coordinate travel and accommodation arrangements as required

• You’ll maintain organized electronic and physical records, confidential files, and executive information

• You’ll support expense and invoice processing, requisitions, and other financial administrative activities

• You’ll provide administrative support to committees and senior leadership meetings, including Audit and Risk-related activities

• You’ll assist with departmental projects, research, events, purchasing, and other priorities as required

Skills and Qualifications

• Approximately 7+ years of progressive administrative or Executive Assistant experience, ideally including significant experience directly supporting senior executives
  
  Previous experience within a non-profit, regulatory, public sector, government, or similar mission-driven environment is considered a strong asset

• Post-secondary education equivalent to approximately two years of college-level coursework in Business Administration or a related field

• Demonstrated experience supporting C-suite, executive, or senior management-level professionals

• Advanced calendar and priority management skills, including experience coordinating executive meetings and travel

• Strong experience preparing professional correspondence, presentations, reports, agendas, and accurate meeting minutes

• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

• Excellent written and verbal communication skills with the confidence to interact professionally at the executive level

• Exceptional organizational and time-management skills with the ability to balance multiple competing priorities

• Strong judgment, tact, and discretion when handling confidential or sensitive information

• Proactive and self-motivated with the ability to anticipate needs, identify solutions, and work with a high degree of independence

Note from the Hiring Manager

“We’re looking for a seasoned Executive Assistant who can confidently support a busy CFO and broader department. The ideal person is highly organized, polished, proactive, and comfortable taking ownership of competing priorities while exercising discretion and sound judgment.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.