Part-Time Records Management Clerk

Location: Ottawa, ON, On-site, part-time hours of 3 days per week, flexible days excluding Fridays
Language: Strong written and spoken English required
Duration: Approximately 2 months, starting September 21, 2026, with the possibility of extension
Background Check Requirement: Criminal record check and confidentiality agreement required

About the Opportunity
We’re looking for a detail-oriented Records Management Clerk to support an important records digitization and file management project within a professional organization. This is a hands-on opportunity to help modernize employee records, reduce physical file storage, and ensure documentation is managed in accordance with established retention requirements.

You’ll work on-site as part of a supportive team, collaborating closely with colleagues while independently managing detailed clerical and records-related tasks. If you enjoy bringing order to information, working through a tangible project, and seeing the impact of your work, this could be a great fit.

What’s In It for You
You’ll join a collaborative environment where you’ll never be working on-site alone and will have support from team members throughout the project. The three-day on-site schedule offers flexibility in choosing your workdays, excluding Fridays, while contributing to a defined project with clear goals and deliverables.

Your Responsibilities
• You’ll organize and sort physical employee personnel files to support efficient records management.
• You’ll digitize active employee files and maintain accurate electronic records using SharePoint.
• You’ll prepare inactive employee files less than seven years old for secure offsite storage.
• You’ll identify former employee files older than seven years and prepare them for secure destruction.
• You’ll digitize meeting minutes and accident-related reports dated around a decade.
• You’ll prepare minutes and accident records.

Skills and Qualifications
• Previous clerical or administrative experience, ideally involving records or file management.
• Strong attention to detail and a highly organized approach to managing documents.
• Experience working with physical and digital filing systems.
• Familiarity with SharePoint for storing, organizing, or managing electronic documents.
• Ability to handle confidential employee information with discretion and professionalism.
• Ability to work independently while collaborating effectively with an on-site team.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.