Executive Assistant

Location: Toronto, ON (Hybrid - 4 days per week on-site)
Hours: Monday to Friday, 10 am to 6 pm
Language: Excellent written and spoken English communication skills
Background Check Requirement: Criminal Record Check and employment references required 

About the Opportunity
An established alternative investment management firm is seeking an experienced Executive Assistant to provide high-level support to its executive leadership team, with a primary focus on the CEO. This is a highly visible role for someone who thrives in a fast-paced, professional environment and takes pride in keeping people, priorities and details moving seamlessly.

You’ll act as a trusted partner and ambassador for the CEO, building strong relationships with colleagues, clients and vendors globally. Your ability to anticipate needs, exercise discretion and navigate changing priorities will help the leadership team stay focused on the business.

What’s In It for You
• 3-weeks' vacation
• Health & dental benefits
• RRSP matching
• Opportunities for growth and advancement

Your Responsibilities
• You’ll manage a complex executive calendar, coordinate meetings and prepare agendas, correspondence, presentations and meeting materials.
• You’ll coordinate complex international, multi-leg travel and adapt quickly when plans change.
• You’ll manage executive expenses, working closely with internal partners to track receipts, invoices and vendor payments.
• You’ll maintain confidential digital and physical records while ensuring information is organized and readily accessible.
• You’ll help plan and execute client and team events, including conferences and roadshows.
• You’ll support general office administration and provide backup coverage for administrative colleagues.

Skills and Qualifications
• 5+ years of Executive Assistant experience supporting a CEO or senior executive.
• Post-secondary education or equivalent relevant experience and professional development.
• Advanced proficiency with Microsoft Office 365, including Word, Excel, PowerPoint and Outlook.
• Strong calendar management, digital filing, meeting preparation, minute taking, travel planning and event coordination skills.
• Exceptional written and verbal communication skills, with sound judgment and diplomacy.
• Highly organized, resourceful and detail-oriented, with the ability to manage competing priorities under pressure.
• Knowledge of investment management or financing is considered an asset.

Note from the Hiring Manager
“We’re looking for someone who can anticipate what’s needed, stay composed when priorities shift and become a trusted partner to our leadership team. Discretion, resourcefulness and a genuine willingness to help are key to succeeding in this role.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.