Administrative Assistant

Location: Ottawa, ON, onsite in the downtown core
Language: Strong written and verbal French and English required
Duration: 4-month temporary contract
Background Check Requirement: None

About the Opportunity
We’re hiring an Administrative Services Coordinator for a four-month contract with a national industry association. You’ll provide hands-on administrative and operational support, with a strong focus on processing, fulfilling and distributing industry documents.

This is a great fit for someone who enjoys keeping details organized, helping people get what they need and contributing wherever priorities arise. You’ll work closely with internal teams and external association contacts, providing responsive, professional service in a collaborative, business-casual office environment.

What’s In It for You
• Consistent Monday-to-Friday schedule, with a 7-hour paid workday and start time between 7:00 a.m. and 9:00 a.m.
• Exposure to the operations of a national professional association
• A varied role where your organization, accuracy and customer service skills will make an immediate impact

Your Responsibilities
• You’ll process document orders and coordinate accurate packaging, mailing and shipment.
• You’ll maintain document inventory, sales and order records, identifying replenishment needs as they arise.
• You’ll respond to routine questions related to document orders, availability, shipping and fulfillment.
• You’ll monitor shared inboxes, triage inquiries and connect requests with the appropriate team member.
• You’ll support data entry, filing, document preparation, record keeping and other administrative priorities.
• You’ll help organize physical documents, materials, supplies and storage areas.
• You’ll assist with mail, courier and general office administration as needed.

Skills and Qualifications
• Previous administrative, coordination or office support experience, ideally in a detail-oriented environment
• Strong organizational skills, accuracy and attention to detail
• Confident written and verbal communication skills with a service-oriented approach
• Proficiency with Microsoft Word, Excel and Outlook
• Ability to manage documentation, records and multiple administrative priorities efficiently
• Sound judgment, professionalism and discretion when handling internal and external information
• Bilingualism in English and French is required

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.