Executive Assistant

Location: Downtown Toronto, ON, On-site (5 days per week)
Language: English, strong written and spoken communication required
Duration: 12–14 month contract
Background Check Requirement: Employment, education, reference, criminal, and credit checks required

About the Opportunity
Are you an experienced Executive Assistant who thrives in a fast-paced environment and takes pride in keeping senior leaders organized and prepared? This 12–14 month contract opportunity is with a well-established organization in downtown Toronto that values collaboration, trust, and a people-first approach.

You’ll primarily support the CFO, while also providing additional support to two VPs. With calendar management at the heart of the role, you’ll be a trusted partner who anticipates needs, navigates competing priorities, and helps senior leaders stay focused on what matters most.

What’s In It for You
You’ll join a friendly, approachable leadership team that values professionalism without ego. You can expect realistic expectations, minimal overtime, and a culture that celebrates balance while giving you meaningful exposure to senior leadership.

You’ll also gain insight into multiple areas of the organization, building strong relationships across teams while making an immediate impact in a highly trusted role.

Your Responsibilities
• You’ll provide dedicated executive support to the CFO, managing a complex and evolving calendar and helping prioritize competing demands.
• You’ll provide additional administrative and scheduling support to two VPs, balancing priorities across three senior leaders.
• You’ll coordinate meetings, prepare agendas, and keep important follow-ups and action items on track.
• You’ll anticipate scheduling needs and ensure leaders are prepared and informed for upcoming meetings and commitments.
• You’ll coordinate complex global travel arrangements, including international itineraries, accommodations, transportation, and related logistics for senior leaders.
• You’ll manage expenses and assist with presentations and other administrative priorities that help the leadership team stay focused and effective.

Skills and Qualifications
• 5–7 years of experience supporting senior leaders in an Executive Assistant or senior administrative capacity.
• Proven ability to support C-suite and senior executive stakeholders while confidently managing competing priorities.
• Exceptional calendar management, organization, and time-management skills.
• Strong written and spoken English communication skills, paired with a professional and personable approach.
• A high level of discretion, reliability, sound judgment, and attention to detail.
• Completed post-secondary education is considered an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.