Office Coordinator

Location: Toronto, ON, On-site
Language: Strong written and spoken English communication skills
Duration: Contract through December 2026, with potential for extension or longterm opportunities
Background Check Requirement: Criminal background check required. 

About the Opportunity
Are you a proactive administrative professional who takes pride in creating an organized, welcoming workplace? This is an opportunity to become a key point of connection in a professional corporate office of approximately 50 employees, combining front desk ownership with broad office administration responsibilities.

You’ll work closely with employees, visitors, vendors, and internal committees to keep daily operations running smoothly. This role is well suited to someone who anticipates needs, brings forward ideas, and enjoys finding practical ways to improve the employee and visitor experience.

What’s In It for You
You’ll join a people-focused workplace where initiative, professionalism, and fresh ideas are valued. You’ll have broad exposure to office operations, a consistent seven-hour workday, generally from 8:00 a.m. to 4:00 p.m., and the potential to transition into a longterm role. Occasional early meetings may require a 7:30 a.m. start, while maintaining the seven-hour workday.

Your Responsibilities
• You’ll own front desk coverage, welcoming visitors and creating a polished, positive first impression.
• You’ll coordinate vendors, office supplies, catering, meeting rooms, and other day-to-day workplace needs.
• You’ll support expense processing and general administrative activities that keep the office running smoothly.
• You’ll support and chair committees, helping coordinate discussions and follow-up activities.
• You’ll attend meetings, capture clear notes, and distribute action items and follow-ups.
• You’ll proactively identify opportunities to improve office processes and bring forward practical solutions.

Skills and Qualifications
• 3+ years of office administration, reception, front desk, or related administrative experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and anticipate needs.
• Polished, professional communication skills and confidence interacting with employees, visitors, and vendors.
• Proven initiative and a proactive approach to identifying and solving day-to-day office challenges.
• Strong meeting coordination, note-taking, scheduling, and follow-up skills.
• Comfortable supporting expenses, catering, office supplies, vendors, and general workplace operations.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Ready to bring your initiative, organization, and people-first approach to a role where you can make a visible impact? Apply today to connect with the Altis Recruitment team and learn more about this opportunity.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.