Executive Administrative Assistant

About the Opportunity
We’re hiring an experienced administrative professional to provide short-term coverage for a project-focused public sector organization. You’ll be a key in-person resource for the team, primarily supporting an Executive Project Director while helping ensure day-to-day administrative and office needs continue to run smoothly.

This is an ideal opportunity for someone who is proactive, confident and comfortable using their judgment. Priorities can shift quickly in a project environment, so you’ll work closely with a friendly, approachable leader and a collaborative team that values someone who can anticipate needs and keep things moving.

What’s In It for You
You’ll step into a welcoming team with a planned handover to help set you up for success. The role offers exposure to executive support and a dynamic project environment, with the opportunity to make an immediate impact during a defined assignment.

You’ll work 3 eight-hour days per week, typically Tuesday, Wednesday and Thursday, with some flexibility around days and start times. The office is closed September 30.

Your Responsibilities
• You’ll manage the Executive Project Director’s calendar, assessing priorities and adjusting meetings as needs change.
• You’ll coordinate meetings and support shared calendars, helping ensure scheduling and logistics stay organized.
• You’ll provide an in-person point of contact for visitors and support day-to-day office access needs.
• You’ll coordinate office supply orders and assist with other shared administrative requirements.
• You’ll use Microsoft Teams to support approvals, project trackers and team coordination.
• You’ll identify urgent requests, use sound judgment and connect team members with the right support.

Skills and Qualifications
• 3+ years of administrative or executive support experience, ideally in a fast-paced or project environment.
• Strong calendar management experience with a proactive approach to changing priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Excellent organization, attention to detail and ability to meet deadlines.
• Confident decision-making skills and the ability to work independently when needed.
• Personable, collaborative communication skills and comfort supporting senior leaders.
• Office administration education is an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.