Administrative Assistant

Location: Toronto (Hybrid - 4 days on site)
Language: Excellent written and verbal English communication skills required
Background Check Requirement: Criminal Record Check and employment references required

About the Opportunity
Are you an experienced administrative professional who thrives in a fast-paced, purpose-driven environment? This is an exciting opportunity to join a growing nonprofit organization where your work will directly support executive leadership and Board governance. You'll play an important role in keeping the President's Office running smoothly while helping create an exceptional experience for Board members and senior leaders.

What's In It for You
• A collaborative and supportive team that values initiative and continuous learning
• Meaningful work supporting executive leadership within a respected nonprofit organization
• Comprehensive benefits available from your first day
• Three weeks of vacation

Your Responsibilities
• You'll provide administrative support to the President, helping manage daily priorities and executive operations.
• You'll support Board governance activities by preparing packages, correspondence, and administrative documentation for Board members.
• You'll maintain confidential files, ensuring documentation remains current and organized.
• You'll coordinate Board meeting logistics.
• You'll assist with executive scheduling, proofreading, document preparation, and professional written communications.
• You'll support day-to-day office operations.

Skills and Qualifications
• 2+ years of progressive administrative within the nonprofit sector
• Exceptional written communication, proofreading, and organizational skills
• Proven ability to manage confidential information with professionalism and discretion
• A proactive, self-starting mindset with the ability to anticipate needs and work independently

Note from the Hiring Manager
"We're looking for someone who enjoys staying one step ahead, takes pride in producing high-quality work. If you're proactive, detail-oriented, and enjoy supporting people behind the scenes, we'd love to meet you."

Why Partner with Altis
If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.