Office Manager

Location: Deseronto, ON (On-site)

Language: Excellent written and verbal English communication skills

Duration: 3-month contract, with potential for extension or permanent employment based on performance

Background Check Requirement: Successful criminal background check required

About the Opportunity
Are you looking for an opportunity to build your administrative career while making a meaningful impact? Join a growing long-term care organization as they prepare to open a brand-new residence in Deseronto. This is an exciting chance to be part of a new team from the ground up, supporting the daily operations that help create a welcoming and well-organized environment for residents, families, and staff.

This role is ideal for someone who enjoys variety, thrives in a fast-paced setting, and takes pride in keeping things running smoothly. Whether you're an experienced administrator or a recent graduate with strong office experience, you'll gain valuable exposure in a collaborative healthcare environment where your contributions will make a difference every day.

What’s In It for You
• Gain hands-on experience supporting the launch of a new long-term care home.
• Work alongside a supportive leadership team that values collaboration and initiative.
• Build experience across administration, billing, reception, payroll support, and office operations.
• Opportunity for long-term employment based on performance and business needs.
• Competitive hourly rate of $30 to $35 per hour.

Your Responsibilities
• You'll provide day-to-day administrative and reception support to ensure smooth office operations.
• You'll prepare and distribute resident billing, including accommodation fees, uninsured services, and related documentation.
• You'll manage office correspondence, maintain filing systems, coordinate supplies, and prepare professional documents.
• You'll maintain membership dues, subscriptions, distribution lists, and support communication with residents, families, vendors, and external partners.
• You'll assist with accounts receivable and accounts payable functions, including invoice processing and resident account administration.
• You'll provide payroll administration support using Dayforce and assist with employee documentation as needed.
• You'll use systems such as PointClickCare, or quickly learn new software, to support daily operations.

Skills and Qualifications
• Previous administrative, office coordination, or reception experience, recent graduates with relevant experience are encouraged to apply.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent customer service and interpersonal skills with a professional and welcoming approach.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience with Dayforce or PointClickCare is considered an asset but is not required.
• High attention to detail with experience handling confidential information.
• Experience supporting billing, accounts payable/receivable, or payroll is an asset but not essential.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.