Executive Assistant

Location: Vancouver, BC (On-site)

Language: Excellent written and spoken English communication skills are required.

Background Check Requirement: Successful completion of a criminal background check is required as a condition of employment.

About the Opportunity
Are you someone who thrives on bringing structure to fast-moving environments? We're recruiting for an Executive Assistant opportunity with a growing organization in the healthcare sector where you'll play a pivotal role supporting senior leadership while helping drive operational excellence across the business. This is an opportunity to step beyond traditional executive support and become a trusted partner who helps keep priorities moving forward.

Working closely with leadership and cross-functional teams, you'll coordinate complex schedules, oversee frequent travel arrangements, and help implement consistent processes that improve collaboration and efficiency. If you're highly organized, adaptable, and enjoy balancing executive support with operational coordination, you'll have the opportunity to make a meaningful impact every day.

What's In It for You
Join a collaborative team where initiative, accountability, and continuous improvement are valued. You'll gain exposure to executive decision-making, contribute to business-wide initiatives, and work in an environment that encourages ownership, professional growth, and innovation.

Your Responsibilities
• You'll manage complex executive calendars, meetings, correspondence, and follow-up on key priorities to keep leadership organized and focused.
• You'll coordinate frequent domestic, U.S., and occasional international travel, ensuring seamless travel logistics and itinerary management.
• You'll support operational coordination across teams, tracking priorities and helping ensure projects and deliverables remain on schedule.
• You'll serve as a trusted execution partner to leadership, helping implement priorities and maintain momentum across multiple initiatives.
• You'll maintain internal systems, documentation, workflows, and naming conventions to ensure consistency across teams and locations.
• You'll support the rollout and adoption of operational processes and systems that improve collaboration and business efficiency.
• You'll provide hands-on operational support during business travel, including on-site coordination and process reinforcement.

Skills and Qualifications
• 5+ years of progressive experience as an Executive Assistant or in a comparable executive support role.
• Experience supporting operations, project coordination, or cross-functional business environments.
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills with the ability to build relationships across all levels of an organization.
• Proven ability to manage multiple priorities independently in a fast-paced, evolving environment.
• Flexibility and willingness to travel frequently within Canada, the United States, and occasionally internationally.
• Strong judgment, adaptability, and a proactive approach to problem-solving.

Note from the Hiring Manager
"We're looking for someone who enjoys creating order in a fast-paced environment and takes pride in staying one step ahead. You'll be a trusted partner who can anticipate needs, build strong relationships, and help our leadership team focus on what matters most."

Why Partner with Altis
If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.