Executive Assistant

Location: Toronto, Ontario (fully onsite downtown)
Duration: 6-month contract
Language: Strong written and spoken English communication required
Background Check Requirement: Criminal Background Check
Pay Rate: $38.45 - $46.00/hour
Hours: Monday to Friday 8:30am-5:30pm (occasional overtime required)

About the Opportunity

Our client is seeking a polished and highly organized Executive Assistant to support a group of approximately 10 senior professionals within a fast-paced corporate environment. This role is ideal for someone who communicates confidently, anticipates needs, and can manage competing priorities with limited direction.

You will play an important role in keeping schedules, meetings, travel, documents, and team activities organized. The successful candidate will be professional, adaptable, and comfortable supporting multiple individuals with varying priorities and working styles.

What’s in It for You

This opportunity offers broad exposure to senior professionals and a diverse range of business activities. You’ll work in a collaborative, high-performing environment where initiative, sound judgment, and strong communication are valued.

You’ll also gain experience supporting a larger leadership group, coordinating team events, preparing executive materials, and managing the day-to-day administrative details that help a busy team operate effectively.

Your Responsibilities

• You’ll manage complex calendars and coordinate meetings for approximately 10 senior professionals
• You’ll book meeting rooms, organize conference calls, and ensure participants have the information and materials required
• You’ll coordinate domestic and international travel arrangements in partnership with an external travel provider
• You’ll support the planning and coordination of team meetings, events, and internal activities
• You’ll prepare, review, edit, proofread, and format documents, presentations, spreadsheets, and meeting materials
• You’ll create polished PowerPoint presentations with a strong focus on accuracy, consistency, and professional formatting
• You’ll process expenses, reconcile receipts, and submit invoices and related documentation within required timelines
• You’ll respond professionally to email and telephone inquiries while helping ensure priorities and follow-ups remain on track
• You’ll handle confidential information and sensitive business matters with discretion
• You’ll provide additional administrative support as priorities evolve

Skills and Qualifications

• 2+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar professional support role
• Demonstrated experience supporting multiple leaders or a larger team
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Strong calendar management, meeting coordination, travel, and event-planning skills
• Excellent written and verbal communication skills with a polished and professional presence
• Exceptional attention to detail, proofreading, document preparation, and presentation-formatting abilities
• Proactive and self-motivated, with the ability to work effectively with limited direction
• Comfortable managing demanding schedules, shifting priorities, and urgent requests
• Strong judgment and discretion when handling confidential information
• Industry-specific experience is not required

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching, and connecting you directly with the hiring manager. All our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.