Executive Assistant / Personal Assistant / Office Manager

Location: Yorkville, Toronto, ON (Fully On-site, Monday to Friday, 9:00 a.m. to 5:00 p.m.)
Language: Excellent written and verbal English communication skills required.
Background Check Requirement: Successful completion of a background check.

About the Opportunity

Our client, a confidential family office based Down Town Toronto, is seeking a highly organized and proactive Executive Assistant / Personal Assistant / Office Manager to become a trusted member of their close-knit team. This is an exciting opportunity to support a small family office that manages investments, personal assets, and real estate holdings while working closely with senior family members and key stakeholders.

This is a dynamic, people-focused role where no two days are the same. You'll play a critical role in ensuring both business and personal operations run seamlessly by providing executive support, managing personal affairs, and overseeing the day-to-day operations of the office. Success in this role comes from building trusted relationships, taking initiative, and anticipating needs before they arise.

What's in it for You

• Join a collaborative and welcoming family office where relationships and trust are highly valued.
• Enjoy a varied role that combines executive support, personal assistance, and office management.
• Work in a beautiful Yorkville office with convenient access to public transit.
• Be empowered to work independently while making a meaningful impact on the day-to-day success of the office.
• Comprehensive benefits package following the probationary period.
• Competitive salary of $75,000-$80,000.

Your Responsibilities

• You'll provide executive support by managing calendars, coordinating meetings, arranging travel, and handling confidential correspondence for senior family members.
• You'll oversee personal administrative matters, including travel bookings, restaurant reservations, appointments, bill payments, banking, and other day-to-day personal requests.
• You'll ensure the office operates efficiently by managing supplies, coordinating with vendors, IT support, building management, and service providers.
• You'll support financial administration, including corporate and personal banking transactions, transfers, expense tracking, and invoice processing.
• You'll proactively identify opportunities to improve office processes while supporting special projects and responding to changing priorities with professionalism and discretion.

Skills and Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar multifaceted administrative role.
• Experience supporting executives, business owners, or families in a small business, entrepreneurial, or family office environment is highly preferred.
• Exceptional organizational, multitasking, and time management skills with the ability to prioritize competing demands.
• A proactive, resourceful, and independent work style with the confidence to make decisions and work with minimal direction.
• Strong interpersonal skills with a friendly, approachable, and professional demeanor.
• High level of discretion, integrity, and the ability to handle confidential information.
• Proficiency with Microsoft Office and experience with expense management, banking administration, or bookkeeping is considered an asset.

Note from the Hiring Manager

"We're looking for someone who genuinely enjoys helping others and takes pride in making things run smoothly. Personality, initiative, and trust are more important to us than years of experience. We want someone who is confident, resourceful, and enjoys being part of a small, collaborative team."

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.