Administrative & Expense Coordinator

Location: Toronto, ON or Montreal, QC (Hybrid, with flexibility for fully remote candidates across Canada, preferably in the Eastern Time Zone)

Language: Strong written and verbal communication skills in English. French is considered an asset.

Duration: 3 month contract with the possibility of becoming permanent

Background Check Requirement: Successful candidates must complete a criminal record check, credit check, and reference checks.

About the Opportunity
This is an exciting opportunity to join a collaborative, mission-driven organization where you'll play a key role in keeping executive operations running smoothly. Working closely with senior leaders, you'll provide a blend of executive support, finance administration, and operational coordination that helps the organization remain agile and effective.

You'll thrive in this role if you enjoy variety, can anticipate needs before they arise, and are comfortable working in an environment where priorities shift quickly. This position offers the chance to make an immediate impact while partnering with leaders across the organization and contributing to meaningful work.

What's In It for You
Join a close-knit team where your ideas, initiative, and ability to solve problems are genuinely valued. You'll enjoy broad exposure across executive operations, finance administration, and organizational initiatives while working in a culture that encourages collaboration, adaptability, and continuous learning. With the potential for this opportunity to become permanent, you'll also have the chance to grow alongside a dynamic organization.

Your Responsibilities
• You'll provide executive support by coordinating calendars, meetings, and scheduling for senior leaders.
• You'll manage finance-related administrative activities, including processing and tracking expenses using SAP Concur.
• You'll build strong relationships with internal and external stakeholders, ensuring clear and professional communication.
• You'll anticipate needs, prioritize competing requests, and adapt quickly as business priorities evolve.
• You'll support day-to-day operational activities, helping improve processes and keeping key initiatives on track.

Skills and Qualifications
• 1 to 3 years of experience in executive administration, operations support, finance administration, or a related role.
• Hands-on experience using SAP Concur for expense management is required.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Experience supporting executives or senior leaders, even if not in a formal Executive Assistant position.
• Demonstrated ability to work independently, exercise sound judgment, and manage changing priorities with minimal supervision.
• Strong organizational, communication, and stakeholder management skills.
• Experience within a non-profit organization and bilingualism in English and French are considered assets.

Why Partner with Altis
If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.