Location: Calgary, AB (Hybrid flexibility with 4 days a week in office after training. Initial in-office requirement, 5 days a week on-site)
Language: Strong written and verbal communication skills in English
Duration: Contract, Full-time (5 months)
Hours: Monday–Friday preferred, Core hours of 7:00 AM–3:00 PM working a 7.25 hour day
Background Check Requirement: Criminal record check required

About the Opportunity

Our client is seeking a detail-oriented Regulatory Records Coordinator to support a newly created, project-based data governance initiative within the Market Regulation division. This role will focus on reviewing, assessing, and securely managing regulatory records to support privacy compliance requirements.

This position will support a high-priority privacy initiative focused on identifying, categorizing, and preparing confidential client-level information for secure removal. The successful candidate will review large volumes of electronic records stored across multiple systems, apply defined privacy criteria, and ensure documentation is accurately classified and handled.

This is a unique opportunity to gain hands-on experience with privacy, records management, regulatory processes, and information governance within a leading financial regulator.

What’s In It for You

This role provides an opportunity to contribute to a meaningful privacy and data protection initiative while gaining exposure to how regulatory teams manage sensitive information. You’ll work closely with professionals in Market Regulation, Compliance, Privacy, and Records Management, developing valuable experience in document review, information classification, and regulatory operations.

You’ll be part of a collaborative team environment where attention to detail, curiosity, and strong communication skills are highly valued. While the role begins fully onsite to support training and project onboarding, there may be flexibility to transition to a hybrid schedule as the project progresses.

Your Responsibilities

• You’ll review and assess large volumes of regulatory documents across multiple systems, including document management platforms, shared drives, CRM systems, and file repositories
• You’ll identify and categorize records containing client-identifying information.
• You’ll locate, organize, and validate records dating back to 2015 and earlier to support privacy and records management objectives
• You’ll prepare records for secure deletion, anonymization, or escalation where appropriate
• You’ll maintain accurate documentation of review activities, decisions, and file handling processes
• You’ll perform quality checks to ensure sensitive information has been properly identified and addressed
• You’ll navigate both structured and unstructured file environments and apply consistent review practices
• You’ll collaborate with internal stakeholders to confirm missing information, clarify documentation, and support project completion
• You’ll confidently communicate with team members when additional details or records are required

Skills and Qualifications

• Post-secondary education in Accounting, Business, Economics, Finance, Law, Information Management, or a related field
• Experience in compliance, privacy, records management, data governance, or regulatory environments is an asset
• Strong attention to detail and the ability to maintain accuracy while reviewing high volumes of repetitive information
• Comfortable working with document management systems and navigating electronic file structures
• Strong organizational skills with the ability to categorize, track, and manage large amounts of information
• Ability to handle confidential and sensitive information with discretion and professionalism
• Strong communication skills with the confidence to ask questions and collaborate with internal stakeholders
• Ability to work independently while following established processes and guidelines
• Comfortable performing administrative and document review tasks that require consistency and focus

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.