Executive Assistant

Location: Toronto, ON, On-site

Language: Excellent written and verbal English communication skills

About the Opportunity
We are seeking a highly organized and proactive Office Manager / Executive Assistant to support a fast-paced executive team while ensuring the seamless day-to-day operation of a professional office. This is a dynamic opportunity for someone who thrives on variety, enjoys anticipating needs, and takes pride in creating an exceptional experience for colleagues, executives, and visitors alike.

Working within a collaborative private-sector environment, you will play a key role in keeping operations running smoothly while managing complex executive and personal priorities with professionalism and discretion. No two days will be the same, making this an ideal role for someone who enjoys solving problems, staying one step ahead, and building trusted relationships.

What’s In It for You
• Join a collaborative team that values initiative, professionalism, and attention to detail.
• Gain exposure to executive leadership and contribute to meaningful business operations.
• Enjoy a varied role that combines office management, executive support, and project coordination.
• Be part of a workplace that values teamwork, flexibility, and delivering exceptional service.

Your Responsibilities
• You'll oversee the daily operation of the office, including visitor reception, office supplies, facilities coordination, vendor relationships, security access, and general workplace upkeep.
• You'll manage complex calendars, coordinate meetings, prepare presentations and documents, and support multiple senior leaders with administrative priorities.
• You'll organize travel arrangements, expense reconciliations, catering, office events, team functions, and executive meetings.
• You'll coordinate correspondence, maintain confidential information, manage document filing systems, and distribute company-wide communications.
• You'll provide personal executive support, including travel planning, appointment scheduling, property coordination, household administration, errands, and other time-sensitive requests.

Skills and Qualifications
• 5+ years of progressive experience supporting senior executives in an Executive Assistant, Office Manager, or similar role.
• Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reconciliation.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, along with experience managing cloud-based files and digital documents.
• Exceptional organizational and multitasking skills with the ability to manage competing priorities and changing schedules.
• Excellent communication skills, sound judgment, and the ability to handle highly confidential information with discretion.
• A proactive, service-oriented mindset with strong problem-solving abilities and a willingness to support both business and executive priorities, including occasional after-hours requirements.

Note from the Hiring Manager
"We're looking for someone who genuinely enjoys making life easier for others. The ideal person is adaptable, resourceful, and takes ownership of every detail, whether it's supporting our executives, improving office operations, or finding solutions before challenges arise."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.