Senior Administrative Assistant & Office Coordinator

Location:
Toronto, ON, Fully On-site

Language:
Fluent written and spoken English required. Bilingualism is considered an asset.

About the Opportunity
Join a collaborative and fast-paced corporate environment where you'll play a key role in keeping senior leaders supported and the office running seamlessly. This opportunity is ideal for an experienced administrative professional who enjoys balancing executive support with office coordination and takes pride in creating an organized, welcoming workplace.

Working closely with senior leadership and employees across the organization, you'll be a trusted resource who helps ensure day-to-day operations run efficiently. From coordinating executive schedules to supporting office operations and employee experiences, your contributions will have a direct impact on the success of the team.

What's In It for You
• Join a collaborative workplace that values professionalism, teamwork, and strong relationships.
• Enjoy a varied role that combines executive support with office leadership responsibilities.
• Gain exposure to senior leadership while contributing to a positive employee and visitor experience.
• Be part of an organization that values initiative, accountability, and continuous improvement.

Your Responsibilities
• You'll provide administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, expense reporting, and professional event registrations.
• You'll coordinate executive meetings by managing logistics, preparing materials, tracking action items, and supporting follow-up activities.
• You'll oversee the daily operations of the Toronto office, ensuring a clean, organized, and professional environment for employees and visitors.
• You'll serve as the primary point of contact for incoming calls, guests, vendors, and service providers, delivering exceptional customer service at every interaction.
• You'll manage office supplies, coordinate third-party vendors, maintain filing systems, and support onboarding activities for new employees.
• You'll assist with internal meetings and office events by coordinating schedules, catering, room setup, and administrative logistics.
• You'll handle confidential information with discretion while providing administrative support to office staff as needed.

Skills and Qualifications
• 5+ years of progressive administrative experience supporting senior leaders or executives.
• Post-secondary education in Business Administration or a related field is considered an asset.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated experience managing calendars, expense reporting, travel coordination, and administrative financial tasks.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal, communication, and customer service skills with a professional and polished approach.
• High attention to detail, sound judgment, and the ability to maintain strict confidentiality in a fast-paced environment.

Note from the Hiring Manager
"We're looking for someone who enjoys being the person others can rely on. If you're highly organized, proactive, and take pride in creating a positive experience for both executives and employees, you'll make a meaningful impact in this role."

Why Partner with Altis
If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.