HR Administrator, Absence Management

Location: Whitby, ON (Monday - Thursday onsite, Friday - work from home)
Language: Excellent written and verbal English communication skills
Duration: Contract, July 20, 2026 to September 30, 2026, with the possibility of extension
Background Check Requirement: Successful Criminal Record Check required

About the Opportunity
Join a collaborative Human Resources team within a large educational institution that supports a diverse workforce in a dynamic and fast-paced environment. This short-term opportunity is ideal for someone who enjoys working with data, values accuracy, and takes pride in ensuring employee records are maintained with precision and confidentiality.

Working alongside experienced HR professionals, you'll play an important role in supporting absence and attendance administration during a busy operational period. We're especially interested in candidates who have previously worked in a similar HR support capacity or have hands-on experience supporting absence and attendance management within their current role, ideally in an educational institution or similarly complex organization.

What’s In It for You
A supportive team environment where collaboration and knowledge sharing are encouraged.

The opportunity to strengthen your HR systems experience while contributing to meaningful operational work in a well-established educational institution.

Exposure to HR information systems and absence management processes in a role that values accuracy, accountability, and continuous learning.

Your Responsibilities
• You'll update, maintain, and audit employee absence records within HR information systems, including K212 and Oracle.
• You'll process absence-related transactions and adjustments, including sick leave and WSIB leave types.
• You'll review, validate, and reconcile absence data to ensure accuracy and completeness.
• You'll calculate employee leave balances, accruals, entitlements, and required adjustments.
• You'll investigate discrepancies, perform mathematical analysis, and make appropriate record corrections.
• You'll maintain the confidentiality and integrity of sensitive employee information at all times.

Skills and Qualifications
• 2+ years of experience supporting HR operations, absence management, attendance administration, or HR information systems.
• Experience maintaining and auditing employee absence or attendance records with a high degree of accuracy.
• Strong analytical and mathematical skills with the ability to reconcile data and identify discrepancies.
• Experience with K212 and/or Oracle is considered a strong asset.
• Previous experience working within an educational institution or supporting a unionized workforce is considered a strong asset.
• Exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.