Travel Services Coordinator

We are hiring on behalf of our non-profit client for the role of Travel Services Agent. This position supports the Travel Services Lead in managing travel operations, particularly during large-scale responses. The role requires strong organizational skills, adaptability, and the ability to work effectively in a fast-paced environment.

Details:

• Contract Term: July 9th - July 26th, with potential for extension.
• Location: Remote work; candidates can be based anywhere in Canada.
• Hours: 35-hour work week spread over 5 days across 7 days. Open availability required.
  • Shift options (Must be able to work both) : 8:00 AM to 4:00 PM or 4:00 PM to 12:00 AM.

Responsibilities:

• Assist in managing day-to-day travel operations and logistics.
• Lead travel operations in the absence of the Travel Services Lead.
• Maintain and update travel records and documentation.
• Coordinate with internal teams and external partners to ensure effective communication.
• Support compliance with travel policies and contribute to policy development.
• Utilize and manage travel-related technologies and systems.
• Provide logistical support during emergency responses.
• Handle email and phone reservations, including gathering data, booking accommodations, and following up on availability.
• Collaborate with hotels to ensure adequate booking arrangements, including extensions or securing new availability as needed.
• Offer ideas for improving departmental procedures.

Qualifications:

• French is an asset.
• High school diploma or equivalent; a certification in travel or administration is an asset.
• Experience in travel coordination or administration, preferably in a service-oriented or humanitarian/non-profit organization.
• Strong organizational, time-management, and communication skills.
• Ability to work collaboratively and adapt to changing needs.
• Knowledge in Sharepoint and Adobe is an asset.
• Intermediate to Advanced skills in Outlook, Excel and Word.
• Must have an additional monitor & PC/Laptop with Windows 7, 8, or 10 setup 
• Browsers installed: Chrome, Edge, or Firefox.
• Comfortable with technology and eager to learn new systems.

Working Conditions:

• Full-time remote position with flexibility for non-standard hours during emergencies.
• Requires a professional remote work setup with high-speed Internet access.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.