Receptionist

Location: Toronto, ON, On-site (5 days per week)
Language: Excellent written and verbal English communication skills
Duration: Temporary to Permanent
Background Check Requirement: Successful completion of reference checks and a background check is required.

About the Opportunity
Are you someone who enjoys creating a welcoming environment while keeping day-to-day operations running smoothly? We are recruiting for a Receptionist & Office Assistant to join a collaborative investment management organization in downtown Toronto. As the first point of contact for visitors, you will play an important role in delivering a professional experience while supporting teams across the business.

This is an excellent opportunity for someone who thrives in a fast-paced office environment, enjoys variety in their day, and takes pride in providing exceptional service. From coordinating meetings to supporting administrative and finance-related tasks, you will be a key contributor to a high-performing and collaborative workplace.

What’s In It for You
• Opportunity to transition from a temporary assignment into a permanent position
• Join a collaborative, team-oriented workplace that values professionalism and initiative
• Gain exposure to a variety of administrative, office operations, and finance-related responsibilities
• Work in a modern downtown Toronto office with opportunities to build your skills and grow your career

Your Responsibilities
• You'll create a welcoming experience by greeting visitors, coordinating guest arrivals, and assisting investors, vendors, and other guests
• You'll coordinate meeting logistics, including booking boardrooms, setting up audiovisual equipment, arranging catering, and preparing rooms before and after meetings
• You'll help maintain a clean, organized office by managing kitchen and common areas, restocking supplies, and supporting office operations
• You'll provide administrative support through data entry, filing, inventory tracking, expense report processing, and general office coordination
• You'll assist with accounts payable and receivable by processing invoices, preparing cheque runs, communicating with vendors, issuing invoices, and monitoring outstanding payments
• You'll support special projects, office moves, new hire workstation setup, events, and other administrative tasks as required

Skills and Qualifications
• 2+ years of experience in a receptionist, office administration, or office assistant role
• Proficiency with Microsoft Word and Microsoft Excel
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills with a professional, customer-focused approach
• High attention to detail and accuracy, particularly when handling financial documentation and expense reporting
• Self-motivated, dependable, and comfortable working both independently and collaboratively
• Experience supporting accounts payable, accounts receivable, or expense processing is considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.