Executive Assistant

Location: Kamloops, BC, Hybrid with monthly travel to Vancouver required

Language: Excellent written and spoken English communication skills are required.

Duration: Full-time contract, approximately 6 to 9 months

About the Opportunity
Are you an experienced Executive Assistant who thrives in fast-paced, executive environments where discretion, organization, and strategic thinking are essential? This opportunity offers the chance to support the Chief Executive Officer of a well-established public sector organization that delivers meaningful impact across communities in British Columbia.

In this highly visible role, you'll serve as a trusted partner to the CEO, ensuring priorities stay on track, executive operations run smoothly, and key initiatives move forward with confidence. You'll collaborate with senior leaders and external stakeholders while helping drive continuous improvements that enhance the effectiveness of the executive office.

What’s In It for You
Join a collaborative and purpose-driven workplace where your expertise will directly support executive leadership and organizational success.

You'll gain exposure to strategic initiatives, work alongside experienced leaders, and contribute to a culture that values professionalism, continuous improvement, and strong relationships across the organization.

Your Responsibilities
• You'll manage the CEO's complex calendar, meetings, travel, and daily priorities to ensure seamless executive support.
• You'll prepare executive briefings, anticipate risks or emerging issues, and coordinate information to support informed decision-making.
• You'll oversee the Office of the CEO budget, including forecasting, reconciliations, purchase requisitions, and expense management.
• You'll lead the planning and coordination of executive meetings, strategic events, and stakeholder engagements from start to finish.
• You'll build trusted relationships across internal and external stakeholders while supporting executive communications and special projects.
• You'll identify opportunities to improve administrative processes, workflows, and service delivery within the executive office.
• You'll provide guidance and mentorship to the broader Executive Assistant community, promoting best practices and operational excellence.

Skills and Qualifications
• 10+ years of progressively responsible administrative experience, including at least 5 years supporting senior executives.
• Post-secondary diploma or degree in Business or a related discipline, or an equivalent combination of education and experience.
• Demonstrated expertise managing confidential information, executive calendars, travel, records management, and complex administrative priorities.
• Experience with project coordination, budgeting, business planning, and process improvement initiatives.
• Proficiency with Microsoft Office applications and SAP or a comparable ERP system.
• Exceptional written and verbal communication skills, with strong organizational, analytical, and problem-solving abilities.
• Proven ability to build relationships, exercise sound judgment, coach others, and manage competing priorities with professionalism.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.