Office & Payroll Specialist

Location: Gloucester, Ottawa, ON (On-site)
Language: Strong written and verbal English communication skills
Employment Type: Permanent, Full-time

About the Opportunity
Are you an organized, detail-oriented professional who enjoys keeping office operations running smoothly while supporting the people behind the business? We're looking for an Office and Payroll Specialist to join an established organization in Ottawa's Gloucester area, where you'll play an important role in coordinating daily operations, supporting payroll administration, and ensuring key processes stay on track.

Working closely with the Director of Operations, you'll be a trusted resource for employees and leadership alike. This opportunity is ideal for someone who takes pride in being dependable, enjoys variety in their day, and brings a thoughtful, hands-on approach to their work.

What's In It for You
• A stable, permanent opportunity with a collaborative, supportive team
• A varied role offering exposure to office operations, payroll, finance, and HR administration
• The opportunity to build strong working relationships and contribute to day-to-day business success
• Training on company-specific processes and systems

Your Responsibilities
• You'll oversee daily office operations, including supplies, equipment maintenance, vendors, inventories, subscriptions, and renewals.
• You'll process approved invoices, prepare payments for authorization, and reconcile corporate credit cards.
• You'll collect and enter approved payroll information, maintain vacation and time-off records, and support payroll reviews.
• You'll coordinate employee onboarding and maintain confidential personnel and benefits records.
• You'll maintain corporate and insurance documentation, monitor deadlines, and support compliance-related administration.
• You'll organize meetings, travel, staff events, and meeting minutes while maintaining filing and records-management procedures.
• You'll provide reception coverage and support annual audits, lender communications, and special administrative projects.

Skills and Qualifications
• 3–5 years of office administration experience, including coordinating daily operations.
• Experience processing invoices, reconciling credit cards, and supporting financial administration.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational skills, discretion, sound judgment, and attention to detail.
• Experience with payroll, benefits administration, Sage 50, or Dayforce is considered an asset.
• Education in office administration or bookkeeping, or equivalent experience.
• Ability to manage competing priorities while following established procedures.

Note from the Hiring Manager
"We're looking for someone who enjoys being the person others can count on. Someone who's organized, detail-oriented, and comfortable balancing a variety of responsibilities while helping the team stay on track."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.