Executive Assistant

Location:
Toronto, ON, Hybrid 

Language:
Excellent verbal and written English communication skills

Duration:
10-Month Contract

Background Check Requirement:
Successful completion of a criminal record check, credit check, education verification, employment verification, and professional reference checks.

About the Opportunity
We're recruiting an experienced Executive Assistant to support multiple senior leaders within a dynamic corporate environment. This role is ideal for someone who thrives in a fast-paced setting, enjoys staying one step ahead, and takes pride in creating structure while managing multiple priorities and competing deadlines.

In this position, you'll play a key role in keeping day-to-day operations running smoothly through proactive calendar management, complex travel coordination, meeting planning, and administrative support. Success in this role comes from exceptional organization, attention to detail, and the ability to anticipate needs before they arise while building strong relationships with executives and stakeholders.

What’s In It for You
• Join a collaborative, professional environment alongside an established Executive Assistant team.
• Support senior leaders on strategic, high-impact initiatives with broad organizational exposure.
• Enjoy meaningful autonomy in a role where your organization and initiative are highly valued.
• Work in a downtown Toronto office with the opportunity to build valuable executive support experience.

Your Responsibilities
• You'll manage complex calendars for multiple executives, proactively coordinating meetings, resolving scheduling conflicts, and protecting executive priorities.
• You'll coordinate domestic and international travel, preparing detailed itineraries and ensuring every logistical detail is accounted for.
• You'll prepare meeting agendas, coordinate recurring team meetings, and provide day-to-day executive support.
• You'll manage invoices and expense-related processes, following items through to completion while partnering with Finance.
• You'll communicate confidently with internal and external stakeholders, coordinating schedules and managing meeting changes professionally.
• You'll anticipate administrative needs, maintain organized documentation, and support additional projects as required.

Skills and Qualifications
• 3+ years of Executive Assistant experience supporting multiple senior executives in a corporate, professional services, financial services, legal, consulting, or similar environment.
• Demonstrated experience managing complex calendars, executive travel, and multiple competing priorities.
• Strong proficiency with Microsoft Outlook and the Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience managing invoices, expenses, or financial administration. 
• Exceptional attention to detail, organizational skills, and the ability to learn new processes quickly.
• Strong communication skills with the confidence to interact professionally with executive stakeholders.
• A proactive, resourceful approach with excellent judgment and the ability to work independently.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.