Executive Assistant

Location: Toronto, ON (Hybrid, 2 days per week in office)

Language: English, with strong written and verbal communication skills required

Background Check Requirement: Criminal record check and professional reference checks required

About the Opportunity
Join a fast-growing technology organization that is transforming how critical infrastructure organizations manage and protect one of the world's most valuable resources. This is an opportunity to work directly alongside a dynamic executive leadership team, helping drive operational excellence, strategic priorities, and business growth in a purpose-driven environment.

As Executive Assistant, you'll serve as a trusted partner to senior leadership while helping shape the employee experience in a vibrant Toronto office. Working closely with founders and executive leaders across North America and Europe, you'll gain unique exposure to how a scaling technology company operates while playing a key role in keeping people, priorities, and projects moving forward.

What's In It for You
• Direct exposure to founders and senior executives, providing exceptional learning and mentorship opportunities
• A collaborative, innovative culture that values initiative, adaptability, and continuous improvement
• The opportunity to make a meaningful impact within a growing global technology company
• Flexible hybrid work arrangements and a workplace that values balance and trust
• Competitive compensation, equity participation, unlimited vacation, and comprehensive benefits from day one

Your Responsibilities
• You'll manage complex calendars, inboxes, travel arrangements, and scheduling priorities for three senior executives across multiple time zones
• You'll prepare executive and leadership team meetings by coordinating agendas, briefing materials, action items, and follow-up activities
• You'll support board and investor communications by coordinating content, presentations, and executive materials
• You'll draft and edit internal and external communications on behalf of senior leadership
• You'll coordinate cross-functional projects and help translate strategic priorities into actionable team objectives
• You'll act as the primary point of contact for the Toronto office, supporting employee experience, onboarding activities, vendor coordination, and team events
• You'll provide operational support across HR, Finance, IT, and leadership initiatives as business needs evolve

Skills and Qualifications
• 3+ years of Executive Assistant experience or comparable experience in operations, project coordination, office management, or a startup environment
• Proven ability to support senior executives in a fast-paced, high-growth organization
• Exceptional organizational skills with the ability to manage competing priorities and changing demands
• Strong written communication skills with experience preparing professional correspondence, presentations, and executive materials
• Demonstrated discretion and ability to handle confidential information with professionalism
• Comfortable leveraging technology, AI tools, and modern workplace platforms to improve efficiency and workflows
• Strong interpersonal skills with the ability to build relationships across teams and create a positive office environment

Note from the Hiring Manager
"We're looking for someone who enjoys bringing structure to complexity and takes pride in helping others succeed. The right person will be proactive, adaptable, and excited to play a meaningful role in a growing company where no two days look the same."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.