Administrative Assistant

Location: Toronto, ON (Hybrid, minimum 3 days onsite)
Language: Excellent written and verbal communication skills in English
Duration: 12-18 Month Contract
Background Check Requirement: Criminal Record Check required

About the Opportunity
Our client in the healthcare sector is seeking an experienced and highly organized Administrative Assistant to join a leading research and innovation-focused environment. This role supports senior leadership and researchers whose work is helping advance important healthcare and scientific initiatives. Working in a collaborative and fast-paced setting, you will play a critical role in ensuring the smooth coordination of daily operations and administrative functions.

This opportunity is ideal for a proactive professional who enjoys supporting senior leaders, building strong relationships, and serving as a key point of contact for internal and external stakeholders. As the first impression of the department, you will help create a welcoming and professional experience while contributing to the success of a highly respected research team.

What’s In It for You
• Join a collaborative healthcare organization committed to innovation and continuous improvement
• Work closely with senior leaders and researchers on impactful projects and initiatives
• Gain exposure to a dynamic research environment that values learning and professional growth
• Be part of a people-focused culture that encourages teamwork, adaptability, and knowledge sharing
• Enjoy a flexible hybrid work environment while contributing to meaningful work

Your Responsibilities
• You'll manage complex calendars, scheduling priorities, and meeting coordination for senior leaders and key stakeholders
• You'll coordinate internal and external meetings, prepare agendas, and capture meeting minutes and action items
• You'll support administrative activities related to research projects, publications, grant submissions, and departmental initiatives
• You'll prepare correspondence, presentations, reports, and other confidential documentation
• You'll organize special events, visitor logistics, and departmental meetings while ensuring a professional experience for attendees
• You'll process travel arrangements, expense reports, invoice tracking, and other financial administration tasks
• You'll collaborate with internal departments including Finance, Human Resources, Legal, Education, and Research Services to support operational needs

Skills and Qualifications
• 3+ years of progressive administrative, executive assistant, or senior administrative support experience
• Demonstrated experience supporting multiple leaders and managing complex scheduling requirements
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong experience coordinating meetings, events, travel arrangements, and expense reconciliation
• Excellent written and verbal communication skills with a polished and customer-focused approach
• Proven ability to work independently, prioritize competing deadlines, and adapt within a fast-paced environment
• Previous experience within healthcare, research, academic, or scientific settings is considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.