Scheduling Clerk

Location: Greater Toronto Area, Ontario (Fully remote). Must have your own equipment
Language: Professional English required, both written and spoken
Background Check Requirement: May be required as part of the hiring process
Pay Rate: $25/hour.
Contract: 1 month to start.
Hours: Part time 15-20 hours a week.

Required Shifts to be available for:

• Morning Shift: 4:00 AM – 7:00 AM

• Afternoon Shift: 3:00 PM – 7:00 PM

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About the Opportunity

Our client is seeking organized and dependable Scheduling Coordinators to support workforce planning and staffing operations across multiple locations. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and schedules, and can make quick decisions while maintaining attention to detail.

Working closely with Team Leads and operational staff, you will play a key role in ensuring shifts are fully staffed, schedules are maintained accurately, and workforce needs are addressed proactively. This is a great opportunity for someone who enjoys problem-solving, communication, and working in a highly operational environment.

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What’s in it for You

You’ll gain valuable experience in workforce coordination, scheduling, and operational support while working with a collaborative team. This role offers exposure to staffing management, workforce planning, and employee scheduling processes within a fast-paced environment.

You’ll develop strong communication, organizational, and problem-solving skills while contributing directly to operational success and service delivery.

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Your Responsibilities

• You’ll monitor staffing levels and ensure upcoming shifts are appropriately staffed and balanced across locations

• You’ll track absences, late arrivals, and schedule changes while maintaining accurate records for payroll and timesheet approvals

• You’ll monitor overtime usage and provide updates to operational leaders as required

• You’ll contact available employees and maintain an active on-call list to support staffing requirements

• You’ll update, prepare, and distribute schedules within established timelines

• You’ll coordinate vacation requests, time-off requests, and staffing adjustments while ensuring operational coverage

• You’ll communicate staffing updates and schedule changes to employees, Team Leads, and relevant stakeholders

• You’ll support ongoing workforce planning initiatives and assist with administrative scheduling activities as needed

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Skills and Qualifications

• Previous experience in scheduling, workforce coordination, dispatch, staffing, customer service, or administrative support

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• Excellent communication skills and the ability to interact professionally with employees and operational teams

• Ability to work independently and make decisions in a fast-paced environment

• Strong attention to detail and accuracy when managing schedules and staffing records

• Comfortable using scheduling systems, Microsoft Office, and workforce management tools

• Strong problem-solving skills and the ability to respond quickly to changing staffing needs

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Note from the Hiring Manager

“We’re looking for someone who enjoys coordinating people, solving problems, and helping operations run smoothly. Success in this role comes from being organized, proactive, and able to adapt quickly when priorities change.”

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Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.