Permanent

Location: Mississauga, ON (Hybrid, 2 days per week on-site)

Language: Strong written and verbal English communication skills required

Duration: 12-Month Contract with potential for extension or permanent opportunity

Background Check Requirement: Criminal record check and two professional references required

About the Opportunity
Are you an organized, proactive professional who enjoys balancing executive support with operational leadership? Our client in the financial services sector is seeking an Executive Assistant & Office Manager to support a senior executive while overseeing day-to-day office operations within a collaborative and people-focused environment.

This is a unique opportunity to step into a highly visible role where you'll serve as a trusted partner to leadership, act as a key liaison across teams, and help create an engaging workplace experience. You'll have the autonomy to take ownership of initiatives, improve processes, and contribute to both strategic and operational priorities. If you enjoy staying one step ahead, thinking beyond the task list, and making a meaningful impact, this could be the ideal next step in your career.

What’s In It for You
• Join a welcoming, team-oriented workplace that values collaboration, initiative, and professionalism
• Work directly with senior leadership and gain exposure to business operations and executive decision-making
• Enjoy a flexible hybrid work model with a healthy balance of in-office and remote work
• Take ownership of a broad scope of responsibilities spanning executive support, office management, vendor relations, and facilities coordination
• Benefit from a supportive onboarding process, including overlap and knowledge transfer from the current incumbent
• Receive company-provided technology, including a laptop and cellphone

Your Responsibilities
• You’ll provide executive support to the General Manager, including coordinating travel arrangements, managing expenses, and supporting meeting logistics
• You’ll oversee office operations, ensuring the workplace runs efficiently and remains a welcoming environment for employees and visitors
• You’ll manage vendor relationships, office supplies, snack and beverage programs, and related operational budgets
• You’ll supervise facilities-related activities and provide guidance to on-site facilities support personnel
• You’ll process invoices, support bank deposits, and maintain accurate records and expense tracking
• You’ll coordinate with internal stakeholders across Canada and the United States to ensure smooth communication and execution of business activities
• You’ll assist with office events, annual planning activities, and initiatives that enhance the employee experience

Skills and Qualifications
• 2+ years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or similar support role
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated initiative and the ability to anticipate needs and solve problems proactively
• Excellent interpersonal and communication skills with a customer-service-oriented approach
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience coordinating vendors, managing office operations, or supporting facilities activities is considered an asset
• Valid G Class Driver’s License and access to a reliable vehicle for occasional local errands and office-related tasks

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.