Administrative Assistant

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Job Type

Contract

Industry

Language

English

Salary

22.00 - 28.00 per Hour

Date Posted

June 16, 2026

Specialization

Vacancies

Existing Vacancy

Job Description

Location: Downtown, Toronto (fully on site)
Language: Professional English required, both written and spoken
Background Check Requirement: May be required as part of the hiring process
Pay Range: $22-$28/hour
Hours: Monday to Friday 10am-6pm and 11am-7pm.
Contract duration: 2 months with potential for extension.

About the Opportunity

Our client in the healthcare sector is seeking a Scheduling Coordinator to join their team. This role plays an important part in supporting workforce scheduling operations, ensuring staffing requirements are coordinated efficiently while maintaining a high level of service and accuracy.

Working closely with operational teams and internal stakeholders, you will help manage scheduling requests, maintain staffing records, and support day-to-day workforce coordination. This is an excellent opportunity for someone who enjoys problem-solving, thrives in a fast-paced environment, and is looking to build experience within healthcare operations and workforce planning.

What’s in it for You

You’ll gain valuable exposure to workforce scheduling, staffing coordination, and operational support within a dynamic environment. This role offers the opportunity to work alongside experienced professionals while developing skills in workforce planning, communication, and administrative coordination.

You’ll join a collaborative team that values responsiveness, accuracy, and continuous improvement while supporting essential operational functions.

Your Responsibilities

You’ll respond to scheduling inquiries and support the resolution of routine staffing and scheduling requests
You’ll maintain and update scheduling systems to ensure staffing information remains accurate and current
You’ll coordinate staffing-related activities and support workforce scheduling processes
You’ll assess and triage scheduling requests, escalating complex issues when appropriate
You’ll communicate schedule changes and staffing updates to relevant departments and stakeholders
You’ll prepare and distribute schedules while ensuring staffing profiles and records remain up to date
You’ll provide administrative support to the scheduling team and assist with operational projects as needed
You’ll identify and resolve scheduling discrepancies while supporting ongoing process improvements

Skills and Qualifications

Completion of a post-secondary program in administration, business, healthcare, or a related field
Up to 1 year of scheduling, workforce coordination, administrative, or customer service experience
Experience in a healthcare, hospital, or other fast-paced operational environment is considered an asset
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent verbal and written communication skills
Demonstrated proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Comfortable learning new technology and working with scheduling or workforce management systems
Ability to maintain confidentiality and handle sensitive information with professionalism
Strong customer service skills and the ability to interact effectively with internal and external stakeholders

Note from the Hiring Manager

“We’re looking for someone who enjoys solving problems, staying organized, and helping teams operate efficiently. Success in this role comes from being proactive, detail-oriented, and committed to supporting others.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.