Executive Assistant

Location: Downtown Toronto, ON (Hybrid, 1-2 days per week on-site)

Language: Exceptional written and verbal English communication skills required

Background Check Requirement: Criminal record check, employment verification, and two professional references required

Pay Rate: $70-90k per annum depending on experience

About the Opportunity
Are you an experienced Executive Assistant who thrives in fast-paced environments and enjoys being a true strategic partner? This is an exciting opportunity to support a senior executive within a diversified private organization with interests spanning hospitality, philanthropy, investment initiatives, and special projects. You'll play a central role in helping drive priorities forward while working closely with a highly engaged and entrepreneurial leader.

This position goes far beyond traditional executive support. You'll be trusted to manage competing priorities, lead projects from concept to completion, contribute ideas, and serve as a key point of coordination across multiple initiatives. For someone aspiring to grow into a Chief of Staff-style role, this opportunity offers exceptional exposure, ownership, and professional development.

What's In It for You
• Opportunity to work directly with a dynamic executive and influential leadership team
• Exposure to philanthropy, hospitality, business operations, investment initiatives, and special projects
• A highly collaborative environment where your ideas and input are valued
• Meaningful ownership of projects and opportunities to make a visible impact
• Hybrid work environment with flexibility to work remotely
• Comprehensive health and dental benefits after three months
• Three weeks of vacation and eligibility for a discretionary bonus program

Your Responsibilities
• You'll manage a complex and evolving calendar, coordinating meetings, travel arrangements, and key priorities
• You'll oversee email management, correspondence drafting, and ensure urgent matters are appropriately prioritized
• You'll take ownership of projects, providing updates, tracking deliverables, and driving initiatives to completion
• You'll support philanthropic activities, stakeholder engagement, research projects, and community initiatives
• You'll coordinate travel, events, presentations, and administrative activities across multiple areas of responsibility
• You'll review documents, prepare responses, conduct research, and provide recommendations to support decision-making
• You'll act as a trusted liaison between executives, internal teams, and external stakeholders while maintaining strict confidentiality

Skills and Qualifications
• 4-7 years of progressive Executive Assistant or senior administrative experience supporting executives or high-profile individuals
• Exceptional attention to detail with a proven ability to manage multiple priorities simultaneously
• Strong project management capabilities and the ability to independently drive initiatives forward
• Excellent written communication skills, including drafting correspondence, presentations, and executive-level documents
• Demonstrated discretion when handling confidential and sensitive information
• Advanced proficiency with Microsoft Office Suite and digital collaboration tools
• A proactive, resourceful, and solutions-focused mindset with strong interpersonal skills

Note from the Hiring Manager
"We're looking for someone who enjoys being more than an assistant. The right person will be curious, highly organized, comfortable taking ownership, and excited to contribute ideas while helping us move important initiatives forward."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.