Fundraising Administrative Assistant

Location: Toronto, ON (On-site, Monday to Friday, 35 hours per week)
Language: Strong written and verbal English communication skills required
Duration: 6-month contract with strong potential for extension through April 16, 2027
Background Check Requirement: Successful candidates must be eligible to complete a Criminal Record Check. Candidates must also be willing to comply with organizational health and safety vaccination requirements.

About the Opportunity
Join a respected non-profit organization that provides essential community-based services and support programs. This opportunity is ideal for an administrative professional who enjoys communication, organization, and working in a collaborative, mission-driven environment.

As a Fundraising Administrative Assistant, you'll work closely with a supportive team to help coordinate fundraising activities, donor communications, and administrative processes. This role offers exposure to a variety of projects and provides the opportunity to develop your skills while contributing to meaningful work that positively impacts the community.

What’s In It for You
• Gain hands-on experience within an established fundraising and communications team
• Work alongside passionate professionals committed to making a difference
• Develop your skills in donor relations, communications, event coordination, and social media
• Gain exposure to organizational strategy and cross-functional initiatives
• Join a workplace that values collaboration, adaptability, and continuous learning

Your Responsibilities
• You’ll provide day-to-day administrative support to the fundraising and communications team, including preparing correspondence, donor communications, reports, and departmental documents
• You’ll respond to donor, volunteer, and public inquiries professionally through phone and email interactions
• You’ll maintain accurate records, spreadsheets, databases, and tracking tools to support departmental operations
• You’ll assist with fundraising campaigns, proposal packages, donor stewardship activities, and communications initiatives
• You’ll support the planning and coordination of fundraising and community events
• You’ll contribute to social media content planning, development, scheduling, and reporting activities
• You’ll manage competing priorities while maintaining accuracy, professionalism, and confidentiality in all interactions

Skills and Qualifications
• 2+ year of administrative experience, preferably within a non-profit, communications, fundraising, marketing, or customer-facing environment
• Exceptional written and verbal communication skills with the ability to draft professional correspondence and communications
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Experience using Microsoft Office, including Outlook, Word, and Excel
• Familiarity with social media platforms and digital communication tools, experience with Canva is considered an asset
• Demonstrated professionalism, emotional intelligence, and the ability to handle confidential and sensitive information with discretion
• Ability to remain calm, adaptable, and professional when responding to challenging or sensitive inquiries
• Experience supporting multiple stakeholders, managers, or executives is considered an asset
• Exposure to fundraising, donor relations, volunteer coordination, or community engagement activities is considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.