Administrative Support

Location: Woodbridge, ON (On-site, Monday to Friday)

Language: Strong written and verbal English communication skills required

Duration: 3-Month Contract (July 2026 to October 2026)

About the Opportunity
Are you a friendly, organized, and proactive administrative professional who enjoys being the first point of contact for clients and visitors? This is an excellent opportunity to join a close-knit organization within the fashion and retail industry during one of its busiest and most exciting seasons.

Working alongside a small and collaborative team, you'll play an important role in creating a welcoming experience for customers while supporting day-to-day administrative operations. This position is ideal for someone who enjoys variety in their workday, takes pride in attention to detail, and is eager to contribute wherever needed.

What’s In It for You
• Join a supportive and team-oriented workplace where your contributions are valued
• Gain hands-on experience across reception, administration, customer service, and office operations
• Work closely with experienced team members who are happy to provide training and guidance
• Enjoy exposure to a fast-paced sales and showroom environment
• Free on-site parking available
• Mileage reimbursement provided for occasional local errands

Your Responsibilities
• You’ll serve as the first point of contact by greeting visitors, welcoming customers, and ensuring a positive showroom experience
• You’ll answer and direct incoming phone calls, respond to inquiries, and support day-to-day front desk operations
• You’ll assist with coordinating lunches, ordering supplies, and maintaining kitchen and office inventory, including water, coffee, tea, and other essentials
• You’ll process credit card payments, prepare bank deposits, and support basic invoicing activities
• You’ll coordinate shipments by preparing waybills, scheduling courier pickups, and processing order documentation
• You’ll support administrative projects and provide assistance that enables senior team members to focus on higher-level priorities
• You’ll complete occasional local errands, including supply pickups and lunch coordination during peak business periods

Skills and Qualifications
• Post-secondary education combined with administrative, reception, customer service, or office support experience
• Strong attention to detail and accuracy when processing information, documentation, and invoices
• Excellent interpersonal and communication skills with a professional and welcoming demeanor
• Self-motivated with the ability to take initiative and identify tasks that need to be completed
• Proficiency with Microsoft Office applications including Outlook, Word, and Excel
• Valid driver's license and access to a reliable vehicle for occasional local errands
• Experience with Sage or accounting-related tasks is considered a strong asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.