Administrative Assistant

Location: Downtown Toronto, Hybrid (3 days per week in office, with the potential for increased onsite requirement)
Language: Excellent written and verbal English communication skills required
Duration: 3-Month Contract (June 29, 2026 – October 2, 2026), with potential for extension based on business needs and performance
Background Check Requirement: Successful candidate must complete a criminal record check.

About the Opportunity
Our client, a respected public sector regulatory organization, is seeking an Administrative Assistant to support a busy financial services division. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced, professional environment and supporting multiple leaders simultaneously.

In this role, you will play a key part in keeping administrative operations running smoothly while contributing to important regulatory and business processes. You will collaborate with management teams, coordinate events and meetings, and provide high-quality administrative support that directly impacts organizational effectiveness.

What’s In It for You
• Gain valuable experience within a highly respected public sector environment
• Work alongside experienced professionals in a collaborative and supportive team
• Develop your administrative, coordination, and stakeholder management skills
• Exposure to regulatory and financial services operations
• Potential for future opportunities based on performance and business needs

Your Responsibilities
• You'll provide administrative support to multiple managers, ensuring day-to-day operations run efficiently
• You'll coordinate meetings, events, schedules, and related logistics for leadership teams
• You'll manage high-volume administrative processes, including document review, tracking, and workflow coordination
• You'll prepare, revise, and process correspondence, notices, decision documents, and supporting materials in accordance with established procedures
• You'll maintain accurate records and ensure service standards and deadlines are consistently met
• You'll support expense management activities and other administrative functions using various software applications

Skills and Qualifications
• 2–5 years of administrative experience supporting management within a professional office environment
• Post-secondary education in business administration or a related field
• Experience coordinating events, meetings, and executive or management support activities
• Strong proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Experience using SaaS-based applications, including expense management systems
• Exceptional attention to detail, organizational skills, and problem-solving abilities
• Excellent written and verbal communication skills
• Experience within the public sector, financial services, banking, or regulatory environments is a strong asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.