Administrative Assistant

Location: Vancouver, BC (On-site, Monday to Friday)

Language: Excellent written and verbal English communication skills

Duration: 2-month contract with potential extension to 3 months

Background Check Requirement: Criminal Record Check required prior to hire

About the Opportunity
An established regulatory organization is seeking a detail-oriented Legal Administrative Assistant to support its Legal Services team during a period of increased workload. This opportunity has been created to help address a significant documentation backlog and will play an important role in ensuring disciplinary records are completed accurately, efficiently, and in accordance with established procedures.

Working closely with Legal Counsel and Paralegals, you will contribute to a highly collaborative team focused on maintaining the integrity and accuracy of confidential records. This role is ideal for an administrative professional who enjoys process-driven work, thrives in a high-volume environment, and takes pride in producing accurate documentation.

What’s In It for You
• Gain valuable experience supporting a legal services team within a professional regulatory environment
• Receive structured training and ongoing support from experienced Paralegals and Legal Counsel
• Join a collaborative workplace that values accuracy, teamwork, and continuous learning
• Contribute to meaningful work that supports professional accountability and public trust
• Build experience working with confidential records, databases, SharePoint, and document management processes

Your Responsibilities
• You'll create disciplinary record documentation by compiling information from internal databases into standardized Word templates
• You'll retrieve and verify information from internal systems while ensuring accuracy and consistency throughout all records
• You'll manage a high volume of documentation while maintaining exceptional attention to detail
• You'll organize, save, and file completed records within SharePoint according to established procedures
• You'll support backlog reduction efforts while continuing to process newly generated documentation requests
• You'll work closely with Paralegals and Legal Counsel to ensure completed records meet documentation standards

Skills and Qualifications
• 2–3+ years of administrative, records management, legal administration, or other documentation-focused experience
• Advanced Microsoft Word skills, including working within templates and maintaining document formatting
• Demonstrated experience processing high volumes of documentation with a strong focus on accuracy
• Exceptional attention to detail and ability to work with confidential and sensitive information
• Experience using databases, document management systems, and Microsoft Office applications
• Strong organizational skills and ability to follow established procedures independently
• Legal, regulatory, financial services, or professional services experience is considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.