Medical Secretary

Our client is a leading healthcare organization committed to providing exceptional medical services to our community. They are seeking to hire a dedicated and efficient Medical Secretary to join their team on an 8 week contract basis fully onsite in Downtown Toronto, with hours Monday-Friday 8:30am-4:30pm

Key Responsibilities:

• Organizing outpatient clinic schedules
• Promptly responding to phone inquiries from patients and medical offices
• Managing medical documents, whether in physical or electronic format
• Coordinating clinic activities, such as setting up new patient records, welcoming patients, and arranging follow-up appointments and investigations
• Facilitating communication with patients regarding test and consultation schedules, and occasionally sharing test results
• Ensuring timely completion and distribution of consultation notes to referring and collaborating physicians
• Monitoring and replenishing clinical and office supplies
• Handling incoming and outgoing correspondence
• Supporting billing processes, including OHIP billing and managing payments for services not covered by insurance
• Undertaking various administrative tasks, such as coordinating the schedules of medical resident trainees rotating through the clinic

Qualifications:

• Completed Medical Office Administration or equivalent diploma. 
• Previous experience in a medical secretary or administrative role is preferred.
• Proficiency with electronic health record (EMR) systems and standard office software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional communication and interpersonal skills.
• Understanding of medical terminology and procedures is an asset.
• Ability to maintain patient confidentiality and adhere to ethical standards.
• Knowledge of medical billing and insurance verification is a plus.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.