Office Administrator

Location: Toronto, ON (Fully Onsite)

Language: English, with strong written and verbal communication skills

Salary: $55,000 - $65,000 annually

About the Opportunity
Our client, a well-established commercial real estate investment and management organization, is seeking an Office Administrator to become a key part of their collaborative and close-knit team. With decades of success in the Canadian market and a reputation for long-term growth and stability, this is an opportunity to join a company where your contributions will be highly visible and valued.

In this multifaceted role, you will serve as the central point of coordination for office operations, administrative support, and technology-related processes. Working closely with employees across the organization and reporting directly to the CFO, you will help ensure the office runs smoothly while supporting onboarding, vendor coordination, technology administration, and day-to-day employee needs.

What’s In It for You
Join a stable and respected organization with a strong track record of success in the Canadian commercial real estate sector. You'll work alongside an approachable leadership team, gain exposure to a variety of business functions, and have the opportunity to take ownership of projects that make a tangible impact across the organization.

This is an excellent opportunity for someone who enjoys wearing multiple hats, solving problems, and being a trusted resource for colleagues. The organization values initiative, collaboration, and individuals who are eager to contribute beyond their core responsibilities.

Your Responsibilities
• You’ll coordinate onboarding and offboarding activities, including account setup, hardware allocation, software licensing, and vendor communication.
• You’ll maintain technology and office asset inventories, ensuring accurate tracking of laptops, mobile devices, accessories, and related equipment.
• You’ll act as the primary point of contact between employees and third-party IT providers, assisting with troubleshooting and coordinating support requests.
• You’ll oversee day-to-day office administration, including supply management, reception coverage, meeting room readiness, and general office operations.
• You’ll manage mobile phone administration, vendor accounts, invoice allocation, and coordination with the accounting team.
• You’ll support operational and technology-related initiatives, including system upgrades, equipment refreshes, and process improvement projects.
• You’ll contribute to employee engagement activities and support various administrative projects as needed.

Skills and Qualifications
• 3+ years of progressive administrative, office coordination, or office management experience.
• Demonstrated experience supporting a busy office environment with multiple competing priorities.
• Strong technical aptitude with the ability to perform basic troubleshooting of workplace technology, including laptops, monitors, docking stations, and meeting room equipment.
• Proficiency with Microsoft Office, particularly Excel for tracking inventories, assets, and administrative records.
• Experience coordinating with external vendors, service providers, or third-party consultants.
• Excellent organizational and time management skills with a proactive approach to problem-solving.
• Strong communication and interpersonal skills with a customer service mindset.
• Postsecondary education in business administration or a related field is considered an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.