IT Office Administrator

Location: Toronto, ON (Fully Onsite)
Language: English, with strong written and verbal communication skills
Salary: $55,000 - $65,000 annually

About the Opportunity
A well-established organization in the commercial real estate sector is seeking an Office Administrator to join its collaborative and close-knit team. With a strong reputation for stability, long-term growth, and operational excellence, this is an opportunity to play a highly visible role within an organization that values initiative, accountability, and teamwork.

Reporting directly to the CFO, you will serve as a central point of coordination for office operations, administrative processes, and workplace technology support. Working closely with employees, vendors, and external service providers, you will help ensure the seamless day-to-day operation of the office while contributing to projects that enhance efficiency and employee experience.

What’s In It for You
Join a respected organization with a proven track record of success in the Canadian commercial real estate industry. You’ll work alongside an approachable leadership team, gain exposure to a variety of business functions, and have the opportunity to make a meaningful impact across the organization.

This role is ideal for someone who enjoys wearing multiple hats, solving problems, and serving as a trusted resource for colleagues. The organization values collaboration, continuous improvement, and individuals who are eager to contribute beyond their core responsibilities.

Your Responsibilities
• You’ll coordinate employee onboarding and offboarding activities, including account setup, hardware deployment, software licensing, access management, and vendor coordination.
• You’ll manage IT and office asset inventories, ensuring accurate tracking of laptops, mobile devices, software licenses, peripherals, and workplace equipment.
• You’ll serve as the primary liaison between employees and third-party IT providers, assisting with basic troubleshooting and coordinating support requests through to resolution.
• You’ll support daily office operations, including supply management, meeting room readiness, facilities coordination, reception coverage, and general administrative support.
• You’ll administer mobile devices, vendor accounts, technology procurement, and invoice reconciliation in partnership with the accounting team.
• You’ll assist with technology and operational initiatives, including hardware refreshes, software deployments, system upgrades, and process improvement projects.
• You’ll support employee engagement initiatives, office events, and other administrative or operational projects as required.

Skills and Qualifications
• 3+ years of experience in office administration, workplace technology support, IT coordination, or a related role.
• Strong technical aptitude with the ability to troubleshoot common workplace technology issues, including laptops, mobile devices, printers, docking stations, monitors, and meeting room equipment.
• Experience managing asset inventories, onboarding and offboarding processes, vendor relationships, and administrative records.
• Proficiency with Microsoft 365, including Outlook, Teams, Excel, and SharePoint.
• Strong organizational, time management, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills, with a collaborative and service-oriented approach.
• Postsecondary education in Business Administration, Information Technology, or a related field is considered an asset.

Note from the Hiring Manager
“We’re looking for someone who enjoys being the go-to person for both people and processes. If you’re proactive, resourceful, and take pride in creating a well-organized and efficient workplace, you’ll thrive in this role.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.