Executive Assistant & Board Administrator

Location: Remote, attendance at evening or weekend meetings as required
Language: Excellent written and verbal English communication skills
Background Check Requirement: Criminal Record Check

About the Opportunity
Health and Supportive Care Providers Oversight Authority (HSCPOA) is seeking an experienced Executive Assistant and Board Administrator to provide strategic administrative and governance support to the Chief Executive Officer, Board of Directors, and Board Committees. This is an exciting opportunity to join a purpose-driven regulatory organization that plays a critical role in strengthening public confidence and accountability within Ontario's health and supportive care sectors.

As a trusted partner to the CEO and Board, you will be at the center of organizational operations, ensuring the seamless coordination of executive priorities, governance activities, stakeholder communications, and Board processes. You will work closely with senior leadership, Board members, committee representatives, government stakeholders, and sector partners while helping drive operational excellence and effective decision-making across the organization.

What’s In It for You
• Join a mission-driven organization committed to public protection, accountability, and excellence
• Work closely with executive leadership and Board members, gaining valuable exposure to governance and strategic decision-making
• Be part of a collaborative and supportive culture that values professionalism, innovation, and continuous improvement
• Enjoy the flexibility of a primarily remote work environment
• Contribute to meaningful work that positively impacts the health and supportive care sector across Ontario

Your Responsibilities
• You'll manage executive calendars, meetings, correspondence, and priorities, ensuring the CEO remains informed, organized, and prepared for key commitments
• You'll coordinate Board and Committee meetings, including agendas, briefing materials, minutes, action tracking, and follow-up activities
• You'll serve as a key liaison between executive leadership, Board members, committees, government representatives, and external stakeholders, fostering productive and professional relationships
• You'll prepare, review, and maintain reports, presentations, governance documentation, and executive communications with a high degree of accuracy and discretion
• You'll support Board recruitment, nominations, onboarding, and governance administration processes while maintaining related records and manuals
• You'll oversee budget tracking, expense reporting, and administrative processes for the Office of the CEO
• You'll identify opportunities to enhance efficiency through process improvements and technology solutions

Skills and Qualifications
• 5+ years of progressive experience in a senior administrative, executive assistant, board governance, or related role
• Post-secondary diploma in Administrative Studies or a related discipline, or an equivalent combination of education and experience
• Exceptional written and verbal communication skills with the ability to build trusted relationships across diverse stakeholder groups
• Demonstrated experience supporting executive leaders, Boards of Directors, committees, or governance functions
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple competing priorities effectively
• Proven ability to handle confidential information with discretion, sound judgment, and professionalism
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, MS Teams, and Power BI

Note from the Hiring Manager
"We’re looking for someone who is proactive, resourceful, and highly organized. The ideal candidate enjoys supporting leaders, building strong relationships, and finding ways to improve how work gets done while maintaining the highest level of professionalism and confidentiality."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.