Executive Assistant

About the Opportunity
Are you a highly organized professional who enjoys keeping operations running smoothly while supporting people-focused initiatives? We are recruiting for an exciting opportunity within a well-established professional services organization seeking an HR & Operations Coordinator to play a key role in supporting leadership, operational processes, and People & Culture activities.

Working closely with senior leaders and cross-functional teams, you will help coordinate important business initiatives, streamline administrative processes, and contribute to a collaborative workplace culture. This role offers a unique blend of operational coordination and HR administration, making it an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys variety in their work.

What’s In It for You
A collaborative and supportive workplace that values teamwork and professional excellence. Exposure to senior leadership and opportunities to contribute to meaningful operational initiatives. A culture that celebrates continuous learning, professional growth, and employee wellbeing. Comprehensive health and wellness programs, generous paid time off, and employee recognition initiatives.

Your Responsibilities
• You’ll coordinate administrative activities supporting leadership initiatives, operational priorities, and internal business processes.
• You’ll manage meeting logistics, scheduling, materials preparation, and follow-up actions for leadership and operational meetings.
• You’ll oversee document workflows, approvals, tracking activities, and administrative projects across departments.
• You’ll support employee lifecycle administration, including offboarding, employee record maintenance, and HR documentation updates.
• You’ll coordinate internal communications, annual HR processes, and People & Culture initiatives.
• You’ll maintain organized electronic records and ensure documentation remains accurate and up to date.

Skills and Qualifications
• 2+ years of experience in an administrative, operations support, HR coordination, or professional services environment.
• Diploma or certificate in Business Administration or a related field is preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Adobe, and document management systems.
• Proven ability to handle confidential information with professionalism, discretion, and sound judgment.

Note from the Hiring Manager
“We’re looking for someone who enjoys bringing structure to busy environments, takes pride in delivering high-quality work, and is eager to contribute to both operational excellence and a positive employee experience.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.