Office Manager

Location: Scarborough, ON (Fully On-site, Monday to Friday, 9:00 AM to 5:00 PM)

Language: English, strong written and verbal communication skills required

Duration: 2-Month Contract, with potential for extension

Background Check Requirement: Vulnerable Sector Check required. Candidates must also provide proof of a two-step TB test completed. Applicants with a previous TB test history, may require only the second step.

 

About the Opportunity

Our healthcare client is seeking a detail-oriented Payroll & Office Administrator to support the day-to-day operations of a busy long-term care environment. This role plays an important part in ensuring employees are paid accurately and on time while supporting billing and accounts receivable processes that contribute to the smooth operation of resident services.

Working closely with an experienced administrative team, you'll have access to strong support and guidance while gaining valuable exposure to payroll administration, reporting, and healthcare operations. This is an excellent opportunity for someone who enjoys working in a collaborative environment and thrives in a role that combines accuracy, organization, and service excellence.

 

What’s In It for You

• Join a supportive team environment where collaboration and knowledge sharing are encouraged

• Gain valuable experience within the healthcare and long-term care sector

• Work alongside experienced administrative professionals who are available to provide guidance and support

• Contribute to meaningful work that helps support employees, residents, and daily operations

• Opportunity for contract extension based on organizational needs

 

Your Responsibilities

• You'll support weekly payroll preparation for approximately 100+ hourly employees using Dayforce

• You'll review employee time entries to ensure accuracy and timely payroll processing

• You'll run billing and accounts receivable reports through PointClickCare and distribute weekly statements

• You'll process and monitor approximately 50+ invoices per week while maintaining accurate records

• You'll provide regular updates and administrative support related to payroll, billing, and reporting activities

• You'll collaborate with internal stakeholders to resolve discrepancies and support day-to-day office operations

 

Skills and Qualifications

• 1+ years of experience supporting payroll, billing, accounts receivable, or related administrative functions

• Previous exposure to payroll processing, preferably using Dayforce

• Experience working with PointClickCare or similar healthcare systems is considered an asset

• Healthcare, long-term care, retirement home, or related industry experience is strongly preferred

• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment

• Proficiency with reporting, data entry, and Microsoft Office applications

• Ability to work independently while collaborating effectively with a broader team

 

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.