Data Entry Administrator

Data Entry Administrator – Temporary Contract

We are currently seeking a Data Entry Administrator for our government client for a temporary 1-month contract, with the possibility of extension. This position will support the Health Protection Division by assisting with data entry, administrative support, and the management of regulatory compliance and inspection-related records.

PLEASE NOTE: This role is fully onsite.

Roles and Responsibilities

• Accurately enter, update, and maintain data within Hedgehog and Microsoft Excel
• Manage both paper-based and electronic filing systems
• Perform scanning, faxing, document preparation, and records management tasks
• Monitor and update compliance and inspection-related records
• Handle incoming calls, transfers, and service requests, routing inquiries appropriately
• Provide administrative support to a busy team of Public Health Inspectors
• Liaise professionally with internal staff and members of the public
• Assist with additional administrative duties as required in a fast-paced environment

Qualifications and Skills

• Previous data entry and administrative experience in a fast-paced environment
• Strong attention to detail and accuracy, particularly when working with regulatory or compliance-related data
• Proficiency in Microsoft Excel
• Quick learner with the ability to adapt to new systems and technologies easily
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills with the confidence to interact with various levels of staff
• Comfortable working both independently and collaboratively within a team environment
• Experience handling inbound inquiries or public-facing responsibilities is considered a strong asset

Additional Information

• Training on Hedgehog software will be provided
• Accuracy is prioritized over typing speed
• This is a fully onsite position
• Opportunity for extension based on operational needs and performance

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.