Part Time Medical Administrative Support

Location: Toronto, ON, On-site
Language: Strong written and spoken English required
Duration: Part-time contract until September 2026,
Background Check Requirement: Criminal Background Check, Immunization Records, and Tuberculosis test completed within the last 2 years required
Hours of work: 20-24 hours/week

About the Opportunity

Altis Recruitment is partnering with a respected healthcare organization to hire an Administrative Assistant supporting Physician Leadership within a busy clinical environment. This role is ideal for someone who thrives in a people-focused setting and enjoys being the organizational backbone for senior medical leadership and cross-functional healthcare teams.

In this position, you’ll support day-to-day administrative operations that directly contribute to patient care coordination, physician engagement, and leadership effectiveness. You’ll collaborate with physicians, healthcare professionals, applicants, and administrative teams while helping ensure smooth communication and workflow management across the department.

What’s In It for You

You’ll join a collaborative healthcare environment where professionalism, teamwork, and compassion are highly valued. This opportunity offers meaningful exposure to physician leadership and hospital operations while allowing you to build strong administrative and coordination experience within the healthcare sector.

This role also offers flexible part-time scheduling within regular business hours, making it a great fit for someone seeking work-life balance while remaining engaged in a fast-paced and rewarding environment.

Your Responsibilities

• You’ll manage complex calendars, scheduling meetings, interviews, and physician-related appointments
• In this role, you’ll coordinate meeting logistics, room bookings, and administrative documentation
• You’ll support recruitment activities by communicating with applicants and coordinating interviews
• You’ll assist with document editing, contract renewals, and leadership-related administrative processes
• You’ll help maintain smooth communication between physicians, staff, patients, and leadership teams
• You’ll provide additional administrative coverage and support during peak periods and team absences

Skills and Qualifications

• University degree or equivalent education required
• Previous administrative experience within a healthcare, hospital
• Strong proficiency with Microsoft Office, calendar management, scheduling tools, and document coordination
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills with a professional and polished approach
• High attention to detail with the ability to maintain confidentiality and handle sensitive information discreetly
• Ability to work independently while collaborating effectively within a team environment

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.