Administrative Assistant

Location: Ottawa, ON, On-site, 5 days per week
Language: English, strong written and verbal communication skills required
Duration: 4-month contract with potential for extension or future permanent opportunities
Background Check Requirement: Criminal Background Check required.

About the Opportunity
A well-established real estate and property management organization is looking for a Portfolio Administrative Assistant to join their collaborative team during a maternity leave coverage period. Supporting both residential and commercial portfolios, this role offers exposure to a fast-paced environment where no two days look the same.

You’ll work closely with an experienced property management group in a supportive office of approximately 11 team members. This is a great opportunity for someone who enjoys balancing administrative coordination, tenant communication, and property operations while contributing to a workplace known for its positive culture and team-oriented environment.

What’s In It for You
This opportunity offers hands-on experience within a respected real estate environment, along with the chance to build valuable property management exposure. The team values collaboration, flexibility, and strong communication, creating an environment where employees feel supported and included.

Additional perks include free on-site parking, business casual attire, consistent daytime hours, and the potential to explore longer-term opportunities in the future.

Your Responsibilities
• You’ll maintain and update leasing and property management information within Yardi Voyager
• In this role, you’ll prepare lease documentation, tenant notices, and rental increase communications
• You’ll support accounts payable and receivable processes, including invoice coordination and rent collection follow-up
• You’ll liaise with tenants, contractors, and building operators to support repair requests and day-to-day communications
• You’ll assist the property management team with administrative coordination and portfolio support
• You’ll help verify billing accuracy, prepare tenant statements, and maintain organized records and documentation

Skills and Qualifications
• 1+ years of administrative or property management experience, ideally within residential or commercial real estate
• Experience using Yardi Voyager is strongly preferred
• Strong proficiency with Microsoft Office, including Excel, Outlook, and Word
• Excellent organizational skills with the ability to manage multiple priorities effectively
• Strong attention to detail and a commitment to producing accurate work
• Confident communication skills and the ability to build positive tenant relationships
• Experience supporting property managers or working in a fast-paced office environment is considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.