Administrative Assistant

Location: Downtown Toronto, ON, Fully Onsite 
Language: English, strong written and verbal communication skills required
Duration: 1-month contract with potential for extension or permanent opportunity
Background Check Requirement: Criminal Record Check and professional references required

About the Opportunity
A leading healthcare organization is seeking a detail-oriented and approachable Administrative Assistant to support a dynamic clinical leadership team within an outpatient program. This role will work closely with senior leaders and physicians, helping ensure the smooth coordination of day-to-day operations in a fast-paced and collaborative environment.

This is an excellent opportunity for someone who enjoys supporting leadership teams, managing competing priorities, and bringing a calm, organized approach to administrative coordination. You’ll join a people-focused healthcare environment where teamwork, communication, and reliability are highly valued.

What’s In It for You
• Opportunity to support an experienced clinical leadership team in a respected healthcare setting
• Exposure to physician scheduling and healthcare administration processes
• A collaborative workplace that values professionalism, adaptability, and teamwork
• Potential for contract extension or long-term opportunity based on performance and business needs

Your Responsibilities
• You’ll manage calendars and coordinate meetings for clinical leadership and physician teams
• In this role, you’ll prepare meeting agendas, record minutes, and follow up on action items
• You’ll support physician scheduling, ensuring updates and changes are tracked accurately and communicated in a timely manner
• You’ll process expense submissions and assist with administrative documentation and reporting
• You’ll respond to inquiries professionally and provide general administrative support across the department
• You’ll maintain accurate records, organize files, and support day-to-day operational coordination

Skills and Qualifications
• 3–5 years of administrative experience supporting managers or leadership teams
• Post-secondary education in Office Administration or a related field
• Advanced Microsoft Office skills, particularly in Outlook and Excel
• Strong organizational skills with exceptional attention to detail and accuracy
• Calm, professional demeanor with the ability to manage high-volume work effectively
• Excellent customer service, interpersonal, and communication skills
• Experience supporting healthcare leaders or working within healthcare environments is considered a strong asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.