Property Administrator

Location: Oakville, ON (On-site, Monday to Friday)
Language: English, strong written and spoken communication required
Duration: 20-month contract
Background Check Requirement: Required

About the Opportunity

We are seeking a Property Administrator to support a luxury residential community in Oakville. This role is ideal for someone who enjoys working with people, thrives in a customer-focused environment, and is comfortable managing day-to-day tenant relations within a high-end residential setting.

You will join a close-knit property management team supporting a premium residential community with over 500 units. In this role, you will work closely with tenants, support lease administration processes, and help ensure a smooth and professional resident experience.

What’s in it for You

You will work within a luxury residential environment with a strong sense of community and a collaborative team culture.

You will gain hands-on experience supporting a large-scale residential portfolio while developing your tenant relations and property administration expertise.

You will benefit from free on-site parking, comprehensive health and dental benefits after probation, and a stable long-term contract opportunity.

Your Responsibilities

• You will support the day-to-day administration of a luxury residential property portfolio
• You will communicate directly with tenants regarding lease renewals, notices, complaints, and general inquiries
• You will coordinate move-ins, move-outs, and unit inspections for damages or maintenance concerns
• You will prepare and send rent increase notices and lease renewal documentation
• You will respond to tenant concerns professionally and confidently, including handling difficult or demanding situations when needed
• You will maintain accurate records and update tenant information within property management systems
• You will support tenant engagement initiatives, including occasional event coordination, vendor communication, and catering arrangements
• You will work closely with the leasing and property management teams to ensure a seamless resident experience

Skills and Qualifications

• You will have 2–3 years of residential property administration experience
• You will have experience supporting residential portfolios of approximately 200+ units
• You will have strong customer service and tenant communication skills
• You will have proficiency in Microsoft Office, particularly Outlook, and be comfortable learning new systems such as property management software
• You will have strong attention to detail and organizational skills
• You will have the ability to remain professional, assertive, and calm when handling tenant concerns
• You will enjoy working in a people-focused environment and contributing to a collaborative team

Additional Details

• Schedule: Monday to Friday, 9:00 AM – 5:00 PM
• Benefits: Health and dental benefits after probation, 2 weeks vacation
• Parking: Free on-site parking available