Administrative Support

Location: Ottawa, ON, On-site (5 days per week)
Language: Advanced written and spoken English required
Duration: 8-week contract with potential for extension
Background Check Requirement: Criminal background check required, 2 professional references

About the Opportunity

Altis Recruitment is partnering with a national non for profit organization to support certification and compliance-related processes. This team plays an important role in ensuring documentation is completed accurately and efficiently to support ongoing operational and regulatory requirements.

The team is seeking detail-oriented administrative support to assist with a growing backlog of certification and document processing activities. You’ll work closely with Prevention and Safety, Customer Service, and Operations teams to help maintain organized records, process documentation, and support daily administrative functions in a fast-paced environment.

What’s In It for You

You’ll join a collaborative and professional team that values reliability, accuracy, and shared accountability. This opportunity is ideal for recent graduates or candidates with administrative experience looking to build hands-on experience in compliance-driven operations.

If you enjoy structured work, staying organized, and supporting essential operational processes, this role offers meaningful exposure within a supportive workplace environment where attention to detail truly matters.

Your Responsibilities

• You’ll process PDF documentation, including extracting and applying signatures accurately
• In this role, you’ll complete and verify documentation, checklists, and certification-related records
• You’ll send outgoing documentation and correspondence while supporting administrative requests
• You’ll maintain organized records within Excel spreadsheets and CRM systems
• You’ll support scanning, printing, and document preparation activities for operational teams
• You’ll manage incoming mail, postage requirements, and inventory monitoring for office supplies
• You’ll identify discrepancies or missing information to help maintain accurate records and documentation standards

Skills and Qualifications

• 1+ years of administrative or clerical experience
• University education preferred
• Strong attention to detail with the ability to manage repetitive and process-driven tasks
• Proficiency with Microsoft Excel, Word, and general document management tools
• Comfortable working with PDF documentation and administrative systems
• Professional, organized, and reliable with strong communication skills
• Able to work fully on-site in a fast-paced operational environment

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.