Executive Assistant

Location: Toronto, ON (Hybrid, 4 days on-site)
Language: English, advanced written and verbal communication required
Duration: 12-month contract
Background Check Requirement: Standard employment and reference checks required

About the Opportunity
This is a unique opportunity to step into a high-impact Executive Assistant role supporting a dynamic CEO within a well-established financial services organization. Known for its entrepreneurial spirit and strong internal culture, this organization blends the stability of a long-standing lender with the energy of a growing, digitally focused business.

You will work closely with senior leadership, including exposure to board-level operations, playing a key role in ensuring seamless executive and governance support. This is an environment where attention to detail, professionalism, and strong interpersonal instincts are highly valued, and where your ability to anticipate needs and stay ahead of priorities will make a visible difference.

What’s In It for You
• A collaborative, people-first culture with a strong reputation for employee satisfaction
• Meaningful exposure to executive leadership and board-level operations
• A fast-paced environment that offers variety, ownership, and professional growth
• A workplace that balances professionalism with flexibility in style and approach

Your Responsibilities
• You’ll manage a complex and ever-evolving executive calendar, ensuring priorities are aligned and time is optimized
• You’ll coordinate travel, meetings, and logistics, including frequent arrangements within Canada
• You’ll triage and manage communications, including inbox oversight and stakeholder correspondence
• You’ll support board operations, including preparing materials, managing secure documentation, and coordinating meetings
• You’ll assist with expenses, reporting, and the preparation of presentations and executive-level documents
• You’ll coordinate offsite meetings and events, ensuring all logistics are handled seamlessly

Skills and Qualifications
• 10+ years of Executive Assistant experience supporting C-level or senior executives
• Demonstrated experience providing board-level administrative support, including board packages and meeting coordination
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills, with a high level of professionalism
• Proficiency in Microsoft Office and executive support tools
• High level of discretion and ability to manage confidential information
• Experience in financial services, banking, or professional services is strongly preferred

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.