Administrative Assistant

English:

Location: Montreal, QC (On-site, Monday to Friday, 1:00pm–5:00pm EST, 20 hours/week)
Language: English or bilingual (English and French), with strong written and verbal communication skills
Duration: 4-week contract
Background Check Requirement: Criminal record check required

About the Opportunity
This is a great opportunity to step into a fast-paced administrative role within the real estate sector, providing essential coverage and support to a collaborative team. You’ll play a key role in keeping day-to-day operations running smoothly, ensuring accuracy, organization, and timely coordination across multiple priorities.

Working alongside professionals in a dynamic environment, you’ll contribute to client service excellence and operational efficiency. This role is ideal for someone who enjoys being hands-on, detail-oriented, and supporting a team through a variety of administrative and coordination tasks.

What’s In It for You
Join a professional and team-oriented environment where your contributions are valued and visible. This is an opportunity to gain exposure within the real estate industry, build on your administrative skill set, and work in a structured, supportive setting. The role also offers a competitive hourly rate of $33–$35.

Your Responsibilities
• You’ll manage day-to-day administrative operations, including document processing, data entry, and record maintenance
• You’ll review and organize client files, agreements, and transaction documentation to ensure accuracy and follow-up
• You’ll support invoicing, expense tracking, and administrative reporting for the team
• You’ll prepare regular and ad-hoc reports while assisting with workflow coordination
• You’ll maintain and update databases and CRM systems, including Salesforce, to support client management efforts
• You’ll coordinate calendars, meetings, and logistics, ensuring smooth scheduling and setup
• You’ll provide general administrative and client service support, assisting with ongoing projects and ad hoc requests

Skills and Qualifications
• 1–3 years of administrative experience, ideally within real estate or a related industry
• Strong organizational skills with a high level of attention to detail
• Experience with CRM systems or Salesforce is considered an asset
• Proficiency in Microsoft Office and general administrative tools
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong communication skills and a collaborative, team-oriented approach

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

 

French:

Location: Montréal, QC (sur site, du lundi au vendredi, de 13h à 17h HNE, 20 heures par semaine)
Language: Anglais ou bilingue (anglais et français), avec d’excellentes compétences en communication écrite et orale
Duration: Contrat de 4 semaines
Background Check Requirement: Vérification des antécédents criminels requise

About the Opportunity
Il s’agit d’une excellente occasion d’intégrer un rôle administratif dynamique au sein du secteur immobilier, en offrant un soutien essentiel à une équipe collaborative. Vous jouerez un rôle clé dans le bon fonctionnement des opérations quotidiennes en assurant l’exactitude, l’organisation et la coordination efficace de multiples priorités.

En travaillant aux côtés de professionnels dans un environnement stimulant, vous contribuerez à l’excellence du service à la clientèle et à l’efficacité opérationnelle. Ce rôle convient parfaitement à une personne proactive, minutieuse et à l’aise dans un poste de soutien varié.

What’s In It for You
Joignez-vous à un environnement professionnel et collaboratif où votre contribution est valorisée. Cette opportunité vous permettra de développer vos compétences administratives, d’acquérir de l’expérience dans le secteur immobilier et d’évoluer dans un cadre structuré et soutenant. Le poste offre également un taux horaire concurrentiel de 33 $ à 35 $.

Your Responsibilities
• Vous gérerez les opérations administratives quotidiennes, incluant le traitement de documents, la saisie de données et la tenue de dossiers
• Vous examinerez et organiserez les dossiers clients, les ententes et la documentation transactionnelle afin d’assurer l’exactitude et le suivi
• Vous soutiendrez la facturation, le suivi des dépenses et les activités de rapports administratifs
• Vous préparerez des rapports réguliers et ponctuels tout en contribuant à la coordination des flux de travail
• Vous maintiendrez et mettrez à jour les bases de données et systèmes CRM, incluant Salesforce
• Vous coordonnerez les calendriers, les réunions et la logistique associée
• Vous offrirez un soutien administratif et au service à la clientèle pour divers projets et demandes ponctuelles

Skills and Qualifications
• 1 à 3 ans d’expérience en administration, idéalement dans le secteur immobilier ou connexe
• Excellentes compétences organisationnelles et grande attention aux détails
• Expérience avec des systèmes CRM ou Salesforce, un atout
• Maîtrise de la suite Microsoft Office et des outils administratifs
• Capacité à gérer plusieurs priorités dans un environnement dynamique
• Excellentes aptitudes en communication et esprit d’équipe

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.