Administrative Coordinator

Location: Toronto, ON (Hybrid, 3 days on-site with potential to transition to full-time on-site)
Language: Strong written and verbal English communication required
Duration: 6-month contract with potential for extension or permanent conversion
Background Check Requirement: Criminal background check

About the Opportunity
This is an exciting opportunity to join a large, well-established financial services organization in a highly visible Branch Administrator role supporting senior leadership. You will play a key role in keeping operations running smoothly across a dynamic team, contributing to planning, reporting, and audit functions that have real organizational impact.

Working closely with executives and cross-functional teams, you will be the go-to resource for coordination, communication, and operational excellence. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys balancing multiple priorities while supporting both people and processes.

What’s In It for You
• A collaborative, professional environment where your contributions directly support senior leadership
• Exposure to high-level operations, reporting, and strategic initiatives
• Opportunity to build strong relationships across a large, complex organization
• Potential for long-term growth and permanent placement

Your Responsibilities
• You’ll provide senior-level administrative support to executives, managing calendars, emails, and day-to-day coordination
• You’ll act as a central point of contact, liaising with internal teams and external stakeholders on administrative matters
• You’ll coordinate travel, meetings, and large-scale events, ensuring seamless logistics and execution
• You’ll oversee financial tracking, including budget monitoring, invoice processing, and reporting
• You’ll prepare reports, presentations, and documentation using data, charts, and analysis
• You’ll support program and project coordination, ensuring timelines and deliverables are met

Skills and Qualifications
• 3+ years of administrative experience supporting multiple executives in a professional environment
• Strong organizational skills with the ability to manage competing priorities and deadlines
• Excellent communication skills, both written and verbal, with a high level of professionalism
• Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Demonstrated ability to handle confidential information with discretion and sound judgment
• Experience with financial tracking, reporting, or event coordination is considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.