Office Manager

Location: Ottawa East, ON (On-site, Monday to Friday, 9:00 AM to 5:00 PM)
Language: Strong written and verbal English communication required
Duration: 2-3 week contract with potential for extension

About the Opportunity
Our client, a well-established professional services organization, is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This role sits at the heart of the business, supporting leadership, staff, and external partners while keeping key operational areas running seamlessly.

You will play a pivotal role across office operations, finance, and HR coordination. This is an opportunity for someone who thrives in a hands-on environment and enjoys balancing multiple priorities while contributing to a positive and productive team culture.

What’s In It for You
Join a collaborative and stable organization that values structure, accountability, and teamwork. You will gain exposure to a wide range of business functions, including HR, finance, and facilities, while working in a role where your impact is visible every day. This is a great opportunity to step into a well-rounded operational position with long-term potential.

Your Responsibilities

• You’ll oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment
• You’ll manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts
• You’ll support HR and payroll functions, including onboarding, time-off tracking, benefits updates, and system postings
• You’ll coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations
• You’ll maintain corporate records, document management systems, and support audit and year-end preparation
• You’ll manage administrative operations including meetings, calendars, mail, courier services, and internal communications
• You’ll organize staff events, travel, and internal engagement initiatives while supporting a positive office culture

Skills and Qualifications

• 5+ years of experience in office management or operations
• Strong experience supporting accounting functions such as accounts payable and reconciliations
• Hands-on experience with HR coordination, payroll processes, or employee lifecycle support
• Proficiency with Microsoft Office and systems such as Sage 50 and Dayforce is a must
• Highly organized with the ability to manage multiple priorities and deadlines
• Experience supporting office and facilities
• Strong communication skills and a proactive, solutions-focused mindset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.