Location: Toronto, ON (On-site to start, with potential for 1–2 remote days per week over time)
Language: English, advanced proficiency in both written and verbal communication
Background Check Requirement: Criminal record check required
About the Opportunity
Our client, an established non-profit/association in Downtown Toronto, is seeking a highly organized and perceptive Administrative Assistant to support the CEO. This is a role designed to provide dedicated executive and operational support as the organization continues to evolve and grow.
In this position, you will act as a trusted partner to the CEO, helping to manage priorities, coordinate key initiatives, and ensure seamless communication across senior stakeholders and board members. You will thrive in a close-knit, professional environment where judgment, discretion, and the ability to navigate complexity are essential to success.
What’s In It for You
This is an opportunity to step into a high-visibility role with meaningful exposure to executive leadership and board-level operations. You will be part of a collaborative and respectful workplace that values professionalism, accountability, and thoughtful communication.
The organization offers a supportive environment where your contributions are recognized, along with opportunities to build long-term career stability as a trusted administrative professional. You will also benefit from a comprehensive compensation package, including three weeks of vacation and additional time off during the holiday season.
Your Responsibilities
• You’ll manage the CEO’s calendar, ensuring priorities are aligned and scheduling is optimized
• You’ll coordinate board meetings, committee activities, and internal meetings, including preparation and follow-up
• You’ll act as a key point of contact for executive-level stakeholders, managing communications with professionalism and discretion
• You’ll oversee office operations such as mail, supplies, and internal event coordination
• You’ll track deliverables and follow up with staff, vendors, and committees to ensure accountability
• You’ll support meeting logistics, including preparing materials, agendas, and post-meeting action items
Skills and Qualifications
• 3+ years of progressive administrative experience, with demonstrated stability and tenure. Experience working in a Non-Profit/Association or Regulatory organization is a strong asset.
• Advanced proficiency in Microsoft Office Suite, including Outlook, SharePoint, PowerPoint, and OneNote
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent interpersonal and communication skills, with confidence interacting with senior stakeholders
• A proactive and resourceful mindset, with the ability to anticipate needs and take initiative
• High level of discretion, diplomacy, and sound judgment in complex situations
• Experience supporting recurring meetings requiring detailed coordination and follow-through
Note from the Hiring Manager
We’re looking for someone who brings both professionalism and warmth, someone who can anticipate needs, navigate complexity, and build strong working relationships while keeping things moving forward.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
