Bilingual Executive Assistant

Location: Ottawa, ON (Hybrid, maximum once a week on-site)
Language: Fully bilingual in English and French, with strong written and verbal communication in both
Background Check Requirement: Reference checks required

About the Opportunity
Our client, a respected national not-for-profit and membership-based organization, is seeking a bilingual Executive Assistant to support its President and CEO during a period of strategic growth and transformation. This is a unique opportunity to play a central role in advancing initiatives that support research, collaboration, and knowledge-sharing across Canada’s academic and professional communities.

Working closely with senior leadership, you will act as a trusted partner, helping to streamline executive operations, strengthen governance practices, and elevate communications at the highest level. This role offers meaningful exposure to Board-level engagement and the chance to contribute to an organization with national reach and impact.

What’s In It for You
• A flexible, part-time schedule that supports work-life balance
• A collaborative and mission-driven team environment
• Meaningful exposure to executive leadership and governance processes
• The opportunity to contribute to a nationally impactful organization
• A stable, long-term role with room to refine and improve processes

Your Responsibilities
• You’ll act as a strategic partner to the President and CEO, managing priorities, anticipating needs, and ensuring smooth day-to-day operations
• You’ll oversee calendar management, coordinate meetings, and support logistics for internal and external engagements
• You’ll lead the preparation of Board and committee materials, ensuring accuracy, professionalism, and alignment
• You’ll draft and edit executive communications, including correspondence, presentations, and summaries in both official languages
• You’ll establish and maintain organized workflows, tracking decisions and following up on key action items

Skills and Qualifications
• 5+ years of experience supporting a CEO, President, or senior executive in a complex environment
• Full bilingual proficiency in English and French, with exceptional writing and editing skills
• Demonstrated experience supporting Board governance processes and senior leadership teams
• Strong organizational skills with an anticipatory, solutions-focused mindset
• High level of discretion and professionalism when handling sensitive information
• Proficiency with Microsoft 365, virtual collaboration tools, and digital document management systems

Note from the Hiring Manager
We’re looking for someone who takes pride in being one step ahead, who brings structure and clarity to busy environments, and who values being a trusted partner at the executive level. This is a role where your judgment, communication, and initiative will truly make a difference.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.